Purpose of Large Promos

Promos, or promotions, allow department users to promote certain programs, frequently used resources, events, etc. on pages. The large promo shows a large image in the first (left) column of the page. These images are links that, when clicked on, take users to whatever the promos promote.

Example of form to complete when creating a large promoSteps to Creating a Large Promo

To get to the Large Promo, go to My Workbench and select “Create Content. Then, select the Large Promo content type.

All steps correspond to the fields at right, which are the fields given when creating a Large Promo.


1. Select the Editorial Section. View information about selecting the correct editorial section.


2. If the large promo is to appear on the page selected in the Editorial Section (Home, About and/or Media), check the “Display on Highlighted Page Above” box.

If it is to appear on a different page, select the home page in the Editorial Section, leave the “Display on Highlighted Page Above” box unchecked and add the correct page title to the Page Reference field.


3. Add a page reference, if necessary. Learn about using the Page Reference field.



4. Add a title for the promo.


5. Add the URL where users should be taken after they click on the promo in the “Promo Link” field. If linking to a PDF or another page on the city website, remember to only include everything after the "/" in the URL. For example, if you want to link to "" you would put only "drupalhelp" in the link box.


6. Add the promo image by selecting “Select Media.”

  • If you want to upload an image, click “Browse” in the window that pops up.
  • If you want to use an image that has already been uploaded, click on “Library” and then scroll to find your image. Once you’ve uploaded your image or clicked on it in the library, select “Submit.”
  • Note: The image should be 185px x 300px.

If you upload the wrong image, you may select “Remove Media” to get rid of the image previously selected.

Please contact the corporate web team for information about proper image dimensions for promos.


7. If you want the URL in the promo link field to open in a new window, select “Yes” under “Open in New Window.” A good rule of thumb is to open any non-City websites in new windows.


Saving & Moderating Content

Once you’ve completed your large promo, click Save at the bottom. You will then be able to send it through workflow to be published on the site. View more about moderating content.