As the 2017 Spring Festival Season quickly approaches, the City of Austin’s Center for Events (ACE) encourages venues and event organizers to submit Spring Festival special event permit applications as soon as possible. Spring Festival dates are March 10-19, 2017.
The City’s Special Events Office is dedicated to providing event organizers with the resources necessary to execute safe, secure and quality events.
Deadlines are based on the type of permit being requested. Applications must be submitted by 5:00 PM/Central time on the dates specified below. Deadlines for 2017 include:
Feb. 8: Amplified Sound Permit – Multiple Days (96-hour)
Feb. 17: Amplified Sound Permit – Single Day (24-hour)
Feb. 17: Temporary Change of Use Permit
Feb. 28: Temporary Use Permit
Completion of a special event application does not guarantee approval for the event. Due to the high number of applications received for temporary events during Spring Festival season, limited City resources may prevent later submittals from being approved.
Applications will be reviewed with consideration, in part, to the following factors:
anticipated attendance, based on event capacity and promotion;
likely impacts on traffic and public right-of-way;
availability of parking and loading for motor vehicles and parking for bicycles;
adequacy of planning for security and emergency services;
availability of food and alcohol;
cumulative impacts of events in the vicinity of the proposed event, for which permits have been issued or applications submitted; and
public health and safety.
All permit applications will be reviewed and processed by members of the ACE team and you will be notified should additional requirements be needed. ACE will assess if a follow-up meeting is required with event organizers to review event logistics.
Incomplete applications (omitted information) and/or applications without required documents (detailed site plan) will be rejected and therefore, will not be processed. Placeholder applications are not accepted.
Temporary Event Sound permits are needed if the event has outdoor amplified sound and is not on City parkland or in the right of way. A Temporary Event Sound Permit is required if the location is a parking lot or patio. These types of permits may be issued to event operators as a multi-day (96-hour) or 24-hour permit for outdoor amplified sound.
The Temporary Change of Use to a Public Assembly/Operational Permit is required for structures or portions of structures used as public assemblies that do not have a Certificate of Occupancy for that type of use. Under fire code definition, a “public assembly” consists of 50 or more people.
The Temporary Use Permit typically involves the short-term use of property that is not otherwise included in any existing site plan or Certificate of Occupancy. Factors such as current zoning, location and duration of the temporary use are considered when approving a temporary use permit. Examples for a TUP, includes use of a parking lot or vacant dirt lot.
Additional information about special events in Austin may be accessed through the CityStage website. For more information, contact ACE at 512-974-1000 or by email at SpecialEvents@austintexas.gov.