4.01 Partners may utilize spaces assigned by City staff within the Premises for the “Approved Purpose,” the preparation or presentation of art work, as specified in Attachment B Room Reservation Request Form.
4.02 As per the rental agreement, Partners must abide by all City of Austin ordinances and policies while using the City premises including (Attachment E):
Amplified music only in accordance with the City’s rules and regulations regarding volume levels.
No smoking on City property. Simulated smoking using specialty stage cigarettes is not considered smoking.
No alcoholic beverages on the premises, unless permission is requested and granted by PARD in writing and in accordance with §7.08 of this agreement.
Written permission required from PARD to operate a concession on the premises.
Fireworks are not permitted.
A Grass Permit from PARD’s Special Events Office must be obtained when parkland will be used for:
Loading and unloading equipment;
Additional exhibition space; or
g. Loading and unloading will be permitted in designated areas only.
4.03 Upon entering the Premises at any time, a Partner must first sign-in at the main office or reception desk.
4.04 If a room reservation has been made, the Partner shall pick up an assigned radio (if available) for communication with PARD staff at the main office. The Partner must return the assigned radio to the office before leaving the Premises.
4.05 After use of a room on the Premises, a Partner must leave the room in the same condition that it was found before the Partner’s use.
4.06 A Partner must remove all the Partner’s production equipment, cables, furniture, carpentry, props, costumes, paint and educational supplies, etc., from the Premises no later than 10:00 p.m. on the scheduled load-out day unless approved by Site Manager 48 hours in advance and by 3pm on Fridays.
4.07 ADA Access to the stage or audience area shall not be obstructed or compromised in any way.
4.08 Alcohol and drugs are strictly prohibited from the property unless an alcohol permit is acquired. (Theatrical props to simulate alcohol or drugs are not considered alcohol and drugs.) Failure to observe will result in immediate removal from the Arts Residency Program.
4.09 Rooms cannot be used for any purpose other than those provided on the Room Reservation Form unless approved by the Site Manager 48 hours in advance and before 3pm on Fridays.
4.10 Equipment or materials belonging to PARD must never be removed from the Premises. Failure to observe will result in immediate removal from the Arts Access Program.
4.11 Malicious acts, damaging the facility, the equipment, or any member of staff will result in immediate removal from the Arts Residency Program.
4.12 If there is an issue related to safety and security, both parties agree to make decisions that ensure the safety and security of all participants. In the event the parties cannot reach agreement, the final decision is at the sole discretion of PARD. If the Partner recognizes an issue that impacts the safety or security of the facility or persons within the facility, the partner must notify the site manager immediately.
4.13 The AAP agreement does not entitle Partners to any permanent or ongoing office space or storage space unless authorized by the Site Manager. Partners must make arrangements off-site for any such needs. Partners may establish an administrative desk or temporary storage within a designated Room only for the duration of the PARD approved activity in that Room.