The Rotation List Manager will send a template of the pay application cover sheet and Subk form with the Notice to Proceed (NTP). Complete these two forms, and submit your firm's invoice on company letterhead, along with the updated attachment 1, Resource Allocation Plan.
If the method of payment selected on the attachment 2, NTP, is "lump sum," then the invoice should reflect a percent complete of the tasks indicated on the attachment 1 (RAP). The RAP should also be submitted to show percent complete. Time sheet back-up is not required for lump sum method of payment.
If loaded hourly method of payment is selected on the attachment 2, NTP, then back-up of employee labor charges shall be provided with each invoice.
Send pay application to the address indicated on the pay application cover sheet. It will be reviewed by central invoicing, then sent to the Project Manager for approval and further processing. It should take no more than 30 days to receive payment, from the date the City receives an acceptable consultant pay application.