RAW BUDGET DATA - FY 2018 QTR 3

Location
Office of the City Clerk Expense Categories
SUPPORT SERVICES FUND BUDGET EXPENDITURES
AUSTIN RECORDS AND INFORMATION MANAGEMENT
Records and Information Management Services
Administrative leave $0.00 $8,360.92
Bad weather pay $0.00 $1,345.98
Comp time used $0.00 $115.80
Contribution to employees ret $164,089.00 $136,223.56
FICA tax $57,003.00 $46,140.47
Food/Ice $0.00 $143.76
Holiday pay $0.00 $35,817.42
Insurance-health/life/dental $191,880.00 $158,865.00
Maintenance-computer software $19,900.00 $21,552.00
Medicare tax $13,333.00 $10,790.87
Military leave $0.00 $4,505.28
Overtime $0.00 $153.56
Parental Leave $0.00 $2,767.14
Personal holiday pay $0.00 $5,454.71
Personnel savings ($11,420.00) $0.00
Phone allowance $2,280.00 $1,842.12
Printing/binding/photo/repr $0.00 $88.50
Regular wages - full-time $911,602.00 $613,817.26
Services-other $326,678.00 $176,962.46
Sick pay $0.00 $37,489.74
Software $1,500.00 $0.00
Stability pay $5,500.00 $5,500.00
Terminal pay $0.00 $9,813.44
Vacation pay $0.00 $45,552.29
  $1,682,345.00 $1,323,302.28
ELECTIONS
Elections
Services-other $64,025.00 $1,432.00
  $64,025.00 $1,432.00
SUPPORT SERVICES
Departmental Support Services
Administrative leave $0.00 $4,278.35
Advertising/publication $15,000.00 $4,042.06
Awards and Recognition $1,560.00 $423.64
Bad weather pay $0.00 $921.96
Bilingual Pay $1,800.00 $1,454.04
Bond/Theft/Prof Liab Insurance $1,000.00 $197.68
Books-library $250.00 $374.50
Comp time used $0.00 $629.09
Contribution to employees ret $156,127.00 $102,024.27
Educational travel $20,000.00 $10,928.12
Educational/promotional $5,000.00 $1,290.00
Emergency leave $0.00 $479.76
FICA tax $53,951.00 $34,008.69
Food/Ice $0.00 $103.50
Holiday pay $0.00 $25,208.30
Insurance-health/life/dental $206,640.00 $117,255.00
Interdepartmental Charges $555.00 $0.00
Jury leave $0.00 $365.92
Maintenance-computer hardware $1,000.00 $0.00
Maintenance-computer software $2,000.00 $0.00
Medicare tax $12,745.00 $8,083.24
Memberships $5,974.00 $3,770.00
Mileage reimbursements $1,000.00 $438.02
Office supplies $9,000.00 $5,196.81
Overtime $2,500.00 $0.07
Personal holiday pay $0.00 $3,182.00
Personnel savings ($11,421.00) $0.00
Phone allowance $2,280.00 $2,881.83
Postage $1,000.00 $433.73
Printing/binding/photo/repr $4,940.00 $92.00
Regular wages - full-time $867,374.00 $493,746.69
Rental-copy machines $36,710.00 $4,467.14
Seminar/training fees $10,555.00 $5,116.00
Services-other $81,831.00 $7,225.97
Sick pay $0.00 $12,916.10
Small tools/minor equipment $2,366.00 $2,985.40
Software $3,735.00 $0.00
Stability pay $6,500.00 $6,500.00
Subscriptions $900.00 $510.00
Telephone-base cost $1,000.00 $535.81
Telephone-long distance $175.00 $33.54
Temporary employees $873.00 $0.00
Terminal pay $0.00 $8,329.81
Vacation pay $0.00 $22,927.55
  $1,504,920.00 $893,356.59
TRANSFERS AND OTHER REQUIREMENTS
Other Requirements
Accrued Payroll $6,627.00 $0.00
Insurance-health/life/dental ($24,300.00) $0.00
Personnel savings $24,300.00 $0.00
  $6,627.00 $0.00
Transfers
CTM Support $420,650.00 $315,485.00
Liability Reserve $2,000.00 $2,000.00
  $422,650.00 $317,485.00
TOTALS $3,680,567.00 $2,535,575.87

The comparison of actual expenditures to budget may appear inconsistent. That is because base wages for personnel are fully budgeted in the expense categories regular wages:full-time, regular wages:part-time, or regular wages:civil service. The budget does not assume expenditure levels for the various leave categories, such as sick pay, vacation pay, or jury leave. However, actual expenses for various leave categories are recorded based on timesheet coding. The result is that actual expenditures for regular wages are spread across multiple expense categories while the budget is shown in one expense category.

Personnel savings is budgeted to account for the likely savings in personnel costs generated through attrition. However, the savings is realized in the expense categories regular wages:full-time, regular wages:part-time and regular wages:civil service. Therefore, the actual expenditures in the personnel savings expense category will always be zero.

The data contained on this website is for informational purposes only. Certain Austin Energy budget items have been excluded as competitive matters under Texas Government Code Section 552.133 and City Council Resolution 20051201-002.