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Building Services Expense Categories

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Building Services  

CITY HALL FUND BUDGET EXPENDITURES
MISCELLANEOUS
Miscellaneous
Building material $25,000.00 $12,311.75
Clothing/clothing material $1,500.00 $257.97
Electric services $140,000.00 $140,000.00
Electrical/lighting $5,000.00 $1,889.96
Expense refunds $0.00 ($1,925.00)
Garbage/refuse collection $11,033.00 $2,821.59
Gas/heating fuels $22,000.00 $0.00
General Liability Insurance $7,000.00 $6,667.92
Hardware/wire/steel $0.00 $638.90
Household/cleaning supplies $10,000.00 $22,314.38
Interdepartmental Charges $100,000.00 $43,057.00
Interdept-Services Carpentry $0.00 $7,888.93
Interdept-Services Electrical $0.00 $12,691.10
Interdept-Services HVAC $0.00 $8,671.09
Interdept-Services Plumbing $0.00 $10,202.68
Maintenance-buildings $125,000.00 $34,125.47
Maintenance-grounds $75,000.00 $27,095.96
Maintenance-other equipment $67,600.00 $7,061.12
Maintenance-turbine/generator $0.00 $8,169.53
Office furnishings $0.00 $72,060.05
Office supplies $1,000.00 $252.97
Paint/painting supplies $1,500.00 $161.33
Rental-office equipment $0.00 $1,351.50
Rental-other equipment $2,000.00 $891.00
Safety equipment $1,000.00 $345.00
Security equipment $0.00 $19,451.00
Seminar/training fees $2,000.00 $439.00
Services - Contractual General Trades $0.00 $21,714.93
Services - Contracutal HVAC $0.00 $1,189.63
Services-internet/cable $0.00 $133.00
Services-other $522,267.00 $387,008.29
Services-pest control $0.00 $300.00
Services-temporary employme $10,000.00 $3,654.60
Services-testing $6,100.00 $482.62
Small tools/minor equipment $5,000.00 $2,996.23
Software $15,000.00 $0.00
  $1,155,000.00 $856,371.50
TRANSFERS AND OTHER REQUIREMENTS
Transfers
Trf to Building Svcs CIP Fund $150,000.00 $150,000.00
Trf to PW-Transportation CIP $500,000.00 $500,000.00
  $650,000.00 $650,000.00
GENERAL FUND INVENTORY FUND BUDGET EXPENDITURES
MISCELLANEOUS
Miscellaneous
Inventory purchases $0.00 $600,100.00
  $0.00 $600,100.00
ONE TEXAS CENTER FUND BUDGET EXPENDITURES
TRANSFERS AND OTHER REQUIREMENTS
Transfers
Trf to Building Svcs CIP Fund $1,500,000.00 $1,500,000.00
Trf to GO Debt Service $1,583,384.00 $1,583,384.00
  $3,083,384.00 $3,083,384.00
RUTHERFORD LANE FACILITY FUND BUDGET EXPENDITURES
MISCELLANEOUS
Miscellaneous
Boiler equipment $0.00 $12,255.41
Building material $9,000.00 $11,895.22
Clothing/clothing material $1,000.00 $1,360.05
Drainage fee expense $17,400.00 $31,144.54
Electric services $508,964.00 $403,498.19
Electrical/lighting $5,000.00 $1,229.64
Fleet-equip.preventative maint $1,000.00 $1,759.20
Food/Ice $0.00 $30.00
Garbage/refuse collection $9,480.00 $17,548.53
Gas/heating fuels $2,200.00 $0.00
Hardware/wire/steel $2,500.00 $2,883.29
Household/cleaning supplies $20,000.00 $42,165.70
Interdepartmental Charges $159,819.00 $8,754.82
Interdept-Services Carpentry $0.00 $8,757.88
Interdept-Services Electrical $0.00 $34,336.37
Interdept-Services HVAC $0.00 $9,621.82
Interdept-Services Plumbing $0.00 $1,864.76
Interdeptl-other $50,000.00 $0.00
Maintenance-buildings $335,783.00 $277,130.63
Maintenance-grounds $22,920.00 $26,885.16
Maintenance-other equipment $0.00 $23,970.64
Maintenance-turbine/generator $55,666.00 $22,874.05
Memberships $20,000.00 $14,722.50
Office supplies $0.00 $916.22
Paint/painting supplies $1,000.00 $1,676.52
Pipes and fittings $500.00 $1,610.72
Professional registration $0.00 $821.50
Refrigerant components-HVAC $0.00 $5,373.05
Seminar/training fees $0.00 $252.75
Services - Contractual Electrical $0.00 $10,303.49
Services - Contractual General Trades $0.00 $4,911.80
Services - Contracutal HVAC $0.00 $29,967.26
Services - Fire Alarms $0.00 $25,883.69
Services-inspection $0.00 $1,909.00
Services-janitorial $534,823.00 $0.00
Services-pest control $0.00 $650.00
Services-security $347,288.00 $352,106.29
Small tools/minor equipment $6,000.00 $2,371.86
Telephone-base cost $3,200.00 $0.00
Transportation-city veh fuel $1,000.00 $954.89
Vehicle/Motored Equipment $25,000.00 $22,117.00
Wastewater service $30,900.00 $24,877.66
Water service $33,900.00 $50,299.86
  $2,204,343.00 $1,491,691.96
TRANSFERS AND OTHER REQUIREMENTS
Transfers
Trf to Building Svcs CIP Fund $600,000.00 $600,000.00
Trf to GO Debt Service $1,283,728.00 $1,283,728.00
  $1,883,728.00 $1,883,728.00
SUPPORT SERVICES FUND BUDGET EXPENDITURES
BUILDING SERVICES
Facilities Security and Mail Services
Administrative leave $0.00 $1,324.30
Allowances/other pay $0.00 $929.50
Bilingual Pay $3,600.00 $1,800.24
Clothing/clothing material $3,500.00 $2,602.03
Contribution to employees ret $117,207.00 $112,329.36
Emergency leave $0.00 $501.12
Expense refunds $0.00 ($954.64)
FICA tax $41,162.00 $39,112.65
Fleet-equip.preventative maint $12,055.00 $10,998.48
Government permits and fees $1,505.00 $0.00
Holiday pay $0.00 $24,623.55
Holidays worked $0.00 $191.90
Insurance-health/life/dental $212,880.00 $212,880.00
Interdepartmental reimbursements $0.00 ($10,555.00)
Jury leave $0.00 $1,227.52
Mail distribution cost $15,000.00 $11,280.00
Maintenance-office equipmen $500.00 $0.00
Maintenance-other equipment $53,340.00 $41,916.99
Medicare tax $9,628.00 $9,147.33
Memberships $0.00 $215.00
Minor computer hardware $0.00 $376.67
Office supplies $12,500.00 $9,828.36
Overtime $20,000.00 $24,088.69
Personal holiday pay $0.00 $4,101.76
Personnel savings ($35,776.00) $0.00
Phone allowance $1,260.00 $1,450.88
Postage $0.00 $1,187.10
Printing/binding/photo/repr $0.00 $20.00
Regular wages - full-time $651,146.00 $529,480.81
Rental-office equipment $44,496.00 $40,090.10
Rental-other equipment $720.00 $691.63
Safety equipment $953.00 $0.00
Security equipment $0.00 $9,992.88
Seminar/training fees $11,000.00 $2,145.00
Services-security $173,713.00 $164,290.07
Shift differential $0.00 $3,612.03
Sick pay $0.00 $19,570.71
Small tools/minor equipment $300.00 $0.00
Software $6,125.00 $0.00
Stability pay $7,901.00 $5,941.72
Telephone equipment $0.00 $1,241.40
Terminal pay $0.00 $1,516.31
Transportation-city veh fuel $1,270.00 $1,500.19
Vacation pay $0.00 $39,669.69
Vehicle/Motored Equipment $0.00 $1,320.49
  $1,365,985.00 $1,321,686.82
General Maintenance
Accident pay $0.00 $1,698.04
Administrative leave $0.00 $32,209.26
Allowances/other pay $0.00 $8,883.30
Bad weather pay $0.00 $2,822.05
Boiler equipment $190,000.00 $91,729.71
Building material $60,000.00 $52,588.67
Call back time $0.00 $24,414.81
Clothing/clothing material $19,500.00 $8,348.58
Contribution to employees ret $774,716.00 $780,368.35
Electrical/lighting $101,500.00 $133,374.63
Emergency leave $0.00 $7,185.60
Expense refunds $0.00 ($75.35)
FICA tax $285,811.00 $283,312.82
Fleet-equip.preventative maint $185,125.00 $205,276.09
Food/Ice $0.00 $655.41
Government permits and fees $7,000.00 $22,609.72
Hardware/wire/steel $11,000.00 $20,768.28
Holiday pay $0.00 $189,665.86
Holidays worked $0.00 $872.57
Household/cleaning supplies $257,000.00 $248,792.03
Insurance-health/life/dental $1,655,749.00 $1,655,749.00
Interdepartmental reimbursements ($366,543.00) ($562,060.15)
Jury leave $0.00 $1,470.78
Laundry expense $300.00 $0.00
Maintenance-buildings $490,827.00 $177,740.83
Maintenance-other equipment $32,500.00 $49,355.77
Maintenance-turbine/generator $0.00 $315.00
Medicare tax $66,844.00 $66,258.56
Mileage reimbursements $1,200.00 $619.78
Minor computer hardware $0.00 $146.97
Office supplies $500.00 $773.75
On call hours $0.00 $37,554.50
Overtime $59,500.00 $85,827.50
Paint/painting supplies $1,000.00 $7,355.01
Parental Leave $0.00 $9,338.31
Personal holiday pay $0.00 $35,896.79
Personnel savings ($292,216.00) $0.00
Phone allowance $14,700.00 $17,963.12
Pipes and fittings $45,000.00 $46,339.14
Printing/binding/photo/repr $0.00 $273.90
Professional registration $3,470.00 $2,719.50
Refrigerant components-HVAC $0.00 $96,028.33
Regular wages - full-time $4,249,941.00 $3,589,275.07
Regular wages - part-time $243,063.00 $203,967.25
Rental-other equipment $15,496.00 $15,915.36
Safety equipment $0.00 $1,077.15
Seminar/training fees $16,441.00 $10,156.00
Services - Contractual Electrical $0.00 $18,904.15
Services - Contractual General Trades $0.00 $137,314.73
Services - Contracutal HVAC $0.00 $80,077.52
Services-inspection $0.00 $4,542.50
Services-other $91,392.00 $23,041.94
Services-pest control $0.00 $11,690.00
Services-temporary employme $0.00 $7,120.78
Shift differential $0.00 $13,364.45
Sick pay $0.00 $198,826.98
Small tools/minor equipment $31,000.00 $46,052.29
Stability pay $79,207.00 $77,934.70
Temporary employees $23,001.00 $31,553.82
Terminal pay $0.00 $2,364.72
Toll Road - Tx Tag $0.00 $2.46
Transportation-city veh fuel $42,357.00 $38,682.29
Vacation pay $0.00 $242,080.90
  $8,396,381.00 $8,599,111.88
General Maintenance Support
Administrative leave $0.00 $5,988.81
Allowances/other pay $0.00 $461.25
Awards and Recognition $0.00 $30.00
Building material $0.00 $7,234.93
Call back time $0.00 $1,029.35
Comp time used $0.00 $802.80
Contribution to employees ret $224,756.00 $215,877.14
Educational/promotional $0.00 $150.00
Electrical/lighting $0.00 $1,581.32
Emergency leave $0.00 $1,980.24
FICA tax $83,318.00 $85,419.33
Fleet-equip.preventative maint $4,288.00 $3,432.00
Garbage/refuse collection $0.00 $927.22
Government permits and fees $0.00 $4,765.66
Hardware/wire/steel $0.00 $34.11
Holiday pay $0.00 $52,292.52
Insurance-health/life/dental $241,614.00 $241,614.00
Interdepartmental Charges $0.00 ($34,865.00)
Interdepartmental reimbursements ($192,697.00) ($284,651.85)
Jury leave $0.00 $318.88
Maintenance-buildings $463,279.00 $288,435.61
Maintenance-grounds $155,312.00 $106,888.14
Maintenance-turbine/generator $67,521.00 $55,299.18
Medicare tax $19,533.00 $20,029.08
Mileage reimbursements $2,900.00 $2,625.43
Minor computer hardware $0.00 $4,340.25
Office furnishings $0.00 $3,690.99
Office supplies $1,649.00 $1,821.85
Overtime $0.00 $12,187.73
Paint/painting supplies $20,000.00 $4,181.94
Parental Leave $0.00 $647.68
Personal holiday pay $0.00 $10,242.47
Personnel savings ($40,185.00) $0.00
Phone allowance $6,600.00 $9,455.96
Printing/binding/photo/repr $0.00 $885.84
Professional registration $2,000.00 $3,506.60
Regular wages - full-time $1,248,644.00 $980,144.60
Regular wages - part-time $63,396.00 $56,285.40
Safety equipment $1,000.00 $4,646.60
Seminar/training fees $16,700.00 $10,167.00
Services - Fire Alarms $0.00 $129,617.19
Services-contr.medical-relief $1,000.00 $0.00
Services-inspection $218,500.00 $2,500.00
Services-other $15,000.00 $2,750.00
Services-testing $10,500.00 $22,298.33
Shift differential $0.00 $2.60
Sick pay $0.00 $54,360.93
Small tools/minor equipment $1,500.00 $1,723.10
Stability pay $13,341.00 $13,351.00
Temporary employees $15,000.00 $131,162.57
Terminal pay $0.00 $9,782.40
Transportation-city veh fuel $664.00 $629.99
Travel City Business $0.00 $1,903.57
Vacation pay $0.00 $87,938.90
  $2,665,133.00 $2,337,925.64
SUPPORT SERVICES
Departmental Support Services
Administrative leave $0.00 $8,312.29
Advertising/publication $500.00 $0.00
Allowances/other pay $0.00 $92.25
Awards and Recognition $10,293.00 $6,510.70
Chilled water service $330,526.00 $237,812.57
Clothing allowances $0.00 $92.50
Clothing/clothing material $0.00 $100.93
Comp time used $0.00 $210.60
Consulting-information technology $0.00 $1,300.00
Contribution to employees ret $206,157.00 $195,693.05
Drainage fee expense $110,000.00 $105,075.59
Educational travel $0.00 $964.73
Electric services $1,217,994.00 $1,041,256.00
Electrical/lighting $0.00 $252.13
Expense refunds $0.00 ($1,500.00)
FICA tax $70,842.00 $65,318.50
Food/Ice $2,000.00 $1,551.45
Garbage/refuse collection $51,905.00 $35,993.99
Gas/heating fuels $60,073.00 $60,258.49
Holiday pay $0.00 $46,370.32
Insurance-health/life/dental $227,072.00 $227,072.00
Interdepartmental Charges $743.00 $0.00
Interdepartmental reimbursements ($135,000.00) ($144,061.60)
Medicare tax $16,845.00 $15,558.46
Memberships $1,095.00 $179.00
Mileage reimbursements $750.00 $280.88
Military leave $0.00 $182.64
Minor computer hardware $5,000.00 $3,936.35
Office supplies $4,789.00 $5,697.40
Parental Leave $0.00 $11,255.08
Personal holiday pay $0.00 $8,076.66
Personnel savings ($40,886.00) $0.00
Phone allowance $6,480.00 $6,224.60
Postage $381.00 $45.81
Printing/binding/photo/repr $250.00 $1,015.91
Regular wages - full-time $1,145,311.00 $884,154.81
Rental-copy machines $20,000.00 $17,252.74
Rental-other equipment $5,936.00 $868.07
Rental-vehicles/buses $0.00 $176.00
Safety equipment $0.00 $328.66
Seminar/training fees $13,230.00 $16,145.87
Services-other $119,535.00 $2,074.68
Services-temporary employme $0.00 $407.94
Sick pay $0.00 $52,330.14
Small tools/minor equipment $0.00 $248.21
Software $134,717.00 $114,409.45
Stability pay $9,909.00 $9,978.14
Subscriptions $0.00 $250.00
Telephone-base cost $25,000.00 $32,241.32
Telephone-long distance $200.00 $252.69
Temporary employees $0.00 $4,051.08
Terminal pay $0.00 $18,241.20
Travel City Business $0.00 $3,541.79
Vacation pay $0.00 $73,708.68
Wastewater service $60,000.00 $45,510.86
Water service $34,086.00 $68,652.77
Wireless Communications-maint $2,159.00 $3,081.48
  $3,717,892.00 $3,289,035.86
TRANSFERS AND OTHER REQUIREMENTS
Other Requirements
Accrued Payroll $28,806.00 $57,289.37
Compensation Adjustment $226,295.00 $0.00
Market Study Adjustment $74,433.00 $0.00
  $329,534.00 $57,289.37
Transfers
CTM Support $360,003.00 $360,003.00
Liability Reserve $5,000.00 $5,000.00
Regional Radio System $12,665.00 $12,665.00
  $377,668.00 $377,668.00
TOTALS $25,829,048.00 $24,547,993.03

The comparison of actual expenditures to budget may appear inconsistent. That is because base wages for personnel are fully budgeted in the expense categories regular wages:full-time, regular wages:part-time, or regular wages:civil service. The budget does not assume expenditure levels for the various leave categories, such as sick pay, vacation pay, or jury leave. However, actual expenses for various leave categories are recorded based on timesheet coding. The result is that actual expenditures for regular wages are spread across multiple expense categories while the budget is shown in one expense category.

Personnel savings is budgeted to account for the likely savings in personnel costs generated through attrition. However, the savings is realized in the expense categories regular wages:full-time, regular wages:part-time and regular wages:civil service. Therefore, the actual expenditures in the personnel savings expense category will always be zero.

The data contained on this website is for informational purposes only. Certain Austin Energy budget items have been excluded as competitive matters under Texas Government Code Section 552.133 and City Council Resolution 20051201-002.