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Fleet Services Expense Categories

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Fleet Services  

FLEET SERVICES FUND BUDGET EXPENDITURES
FLEET SERVICE CENTERS
Fleet Maintenance and Repair
Accident pay $0.00 $97,406.84
Administrative leave $0.00 $78,752.66
Advertising/publication $210.00 $0.00
Allowances/other pay $338,802.00 $93,685.49
Bad weather pay $0.00 $235.49
Call back time $81,075.00 $72,985.49
Chemicals $10,110.00 $1,002.93
Clothing/clothing material $100,412.00 $88,379.17
Computer supplies $800.00 $0.00
Contribution to employees ret $1,411,518.00 $1,334,724.77
Drainage fee expense $50,550.00 $80,742.57
Educational incentive pay $0.00 $63,200.00
Educational travel $5,525.00 $0.00
Electric services $136,094.00 $139,706.19
Electrical/lighting $1,000.00 $0.00
Emergency leave $0.00 $10,722.56
Exception vacation $0.00 $1,866.88
Expense refunds ($173,915.00) ($150.00)
FICA tax $494,675.00 $480,097.86
Fleet-equip.preventative maint $5,602.00 $78.19
Garbage/refuse collection $6,350.00 $12,771.59
Gas/heating fuels $22,760.00 $17,997.12
Gasoline/oil/grease $200.00 $0.00
Government permits and fees $1,750.00 $700.00
Hardware/wire/steel $73,426.00 $64,663.35
Holiday pay $0.00 $298,079.44
Holidays worked $9,000.00 $21,150.50
Household/cleaning supplies $5,216.00 $8,200.10
Insurance-health/life/dental $1,930,112.00 $1,930,112.00
Interdepartmental Charges $395.00 $1,365.26
Interdepartmental reimbursements ($129,292.00) ($114,727.16)
Interdept-Services Carpentry $0.00 $126.18
Interdeptl-indirect cost $125.00 $0.00
Inventory purchases $0.00 $0.00
Jury leave $0.00 $7,561.65
Maintenance-computer software $2,000.00 $6,490.72
Maintenance-other equipment $75,685.00 $383,736.71
Maintenance-vehicles $3,724,714.00 $3,532,859.81
Medicare tax $115,694.00 $112,280.99
Memberships $450.00 $0.00
Mileage reimbursements $350.00 $2.70
Minor computer hardware $52,694.00 $221.83
Office supplies $25,880.00 $13,873.36
On call hours $32,150.00 $46,298.50
Other Equipment $162,500.00 $19,355.00
Overtime $235,123.00 $353,315.89
Parental Leave $0.00 $8,453.44
Personal holiday pay $0.00 $56,499.61
Personnel savings ($408,869.00) $0.00
Phone allowance $13,440.00 $12,953.83
Pipes and fittings $200.00 $0.00
Professional registration $3,799.00 $3,015.00
Regular wages - full-time $7,841,803.00 $5,935,987.50
Regular wages - part-time $34,132.00 $26,584.73
Rental-copy machines $47,634.00 $1,527.65
Safety equipment $50,345.00 $24,218.23
Seminar/training fees $44,000.00 $19,200.00
Services-Credit Card Fees $0.00 $245.26
Services-inspection $500.00 $0.00
Services-medical/surgical $852.00 $558.00
Services-other $3,615.00 $2,140.43
Services-security $37,710.00 $53,159.49
Shift differential $39,200.00 $56,306.92
Sick pay $0.00 $302,793.54
Small tools/minor equipment $73,729.00 $70,271.84
Software $800.00 $25,678.68
Stability pay $89,500.00 $83,529.88
Subscriptions $6,189.00 $376.05
Telephone-cellular phones $1,511.00 $2,561.76
Temporary employees $0.00 $86,509.70
Terminal pay $0.00 $55,231.75
Tool allowances $56,900.00 $0.00
Transportation-city veh fuel $32,880.00 $29,570.04
Uninventoried freight $30,150.00 $49,087.60
Vacation pay $0.00 $467,964.94
Wastewater service $8,385.00 $13,163.26
Water service $13,170.00 $21,510.71
Welding supplies $11,450.00 $11,878.92
  $16,842,765.00 $16,680,851.39
Materials Control
Accident pay $0.00 $22,477.48
Administrative leave $0.00 $6,191.67
Books-library $184.00 $0.00
Chemicals $1,000.00 $0.00
Clothing/clothing material $11,265.00 $278.10
Contribution to employees ret $212,241.00 $216,042.58
Educational incentive pay $0.00 $100.00
Educational travel $1,500.00 $0.00
Emergency leave $0.00 $1,916.16
Expense refunds ($17,667.00) $0.00
FICA tax $74,636.00 $75,310.39
Fleet-equip.preventative maint $800.00 $0.00
Hardware/wire/steel $6,150.00 $1,949.39
Holiday pay $0.00 $47,093.65
Holidays worked $1,200.00 $2,569.79
Household/cleaning supplies $150.00 $0.00
Insurance-health/life/dental $354,800.00 $354,800.00
Interdepartmental reimbursements ($4,152.00) $0.00
Maintenance-other equipment $439.00 $478.10
Maintenance-vehicles $56,095.00 $37,731.39
Medicare tax $17,456.00 $17,612.91
Military leave $0.00 $2,254.23
Minor computer hardware $1,378.00 $0.00
Office supplies $2,156.00 $1,962.71
Other Equipment $32,500.00 $0.00
Overtime $32,699.00 $86,030.47
Parts for vehicles $8,368,272.00 $9,299,091.34
Personal holiday pay $0.00 $10,031.51
Personnel savings ($149,512.00) $0.00
Phone allowance $1,980.00 $2,079.66
Regular wages - full-time $1,179,110.00 $967,760.31
Rental-copy machines $6,585.00 $0.00
Safety equipment $6,850.00 $928.60
Seminar/training fees $5,000.00 $0.00
Shift differential $0.00 $3,423.33
Sick pay $0.00 $33,377.10
Small tools/minor equipment $6,672.00 $3,800.14
Stability pay $22,734.00 $22,733.94
Temporary employees $0.00 $12,660.00
Terminal pay $0.00 $4,785.90
Tires/tubes $1,500.00 $0.00
Transportation-city veh fuel $3,339.00 $3,159.12
Uninventoried freight $1,500.00 $5.65
Vacation pay $0.00 $78,661.79
Welding supplies $1,800.00 $0.00
  $10,240,660.00 $11,317,297.41
OPERATIONAL SERVICES
Fuel Management
Administrative leave $0.00 $441.60
Allowances/other pay $0.00 $117.67
Bad weather pay $0.00 $50.76
Call back time $0.00 $3,083.86
Clothing/clothing material $500.00 $0.00
Contribution to employees ret $56,003.00 $49,541.48
Drainage fee expense $24,000.00 $0.00
Educational travel $1,687.00 $4,924.85
Electric services $132,866.00 $75,769.10
Emergency leave $0.00 $669.60
FICA tax $19,536.00 $17,365.21
Fleet-equip.preventative maint $0.00 $351.64
Food/Ice $25.00 $0.00
Garbage/refuse collection $11,500.00 $771.99
Gas/heating fuels $38,000.00 $0.00
Gasoline/oil/grease $14,751,946.00 $10,087,335.69
Government permits and fees $8,275.00 $2,197.00
Holiday pay $0.00 $11,623.85
Holidays worked $0.00 $74.88
Insurance-health/life/dental $63,864.00 $63,864.00
Interdept-Services Carpentry $0.00 $42.06
Maintenance-other equipment $165,000.00 $137,887.12
Medicare tax $4,568.00 $4,061.21
Memberships $450.00 $0.00
Mileage reimbursements $0.00 $1,333.13
Office supplies $500.00 $330.78
On call hours $6,300.00 $12,508.50
Overtime $0.00 $816.60
Personal holiday pay $0.00 $2,110.98
Personnel savings ($8,399.00) $0.00
Phone allowance $1,290.00 $720.20
Printing/binding/photo/repr $0.00 $108.61
Regular wages - full-time $311,127.00 $238,521.61
Safety equipment $1,500.00 $1,639.19
Seminar/training fees $7,250.00 $0.00
Services-other $211,743.00 $155,226.42
Services-testing $66,800.00 $92,058.00
Sick pay $0.00 $7,402.24
Small tools/minor equipment $3,500.00 $2,318.33
Software $0.00 $232.00
Stability pay $1,750.00 $1,000.00
Subscriptions $3,037.00 $3,393.00
Telephone-base cost $2,000.00 $2,059.81
Telephone-cellular phones $0.00 $623.61
Temporary employees $919.00 $0.00
Transportation-city veh fuel $1,543.00 $3,494.63
Vacation pay $0.00 $15,315.93
Wastewater service $4,000.00 $0.00
Water service $6,000.00 $0.00
  $15,899,080.00 $11,001,387.14
SUPPORT SERVICES
Departmental Support Services
Administrative leave $0.00 $16,799.47
Advertising/publication $235.00 $229.97
Awards and Recognition $13,780.00 $13,778.39
Bad weather pay $0.00 $759.30
CTM Support $0.00 $2,480.00
Clothing/clothing material $500.00 $546.52
Contribution to employees ret $420,199.00 $415,505.73
Drainage fee expense $10,850.00 $0.00
Educational travel $4,700.00 $7,418.19
Educational/promotional $500.00 $1,286.97
Electric services $12,600.00 $13,514.20
Emergency leave $0.00 $1,048.08
Employee recruiting $0.00 $1,345.00
Expense refunds ($250,244.00) ($299,171.66)
FICA tax $149,431.00 $140,718.19
Food/Ice $950.00 $2,355.80
Gas/heating fuels $1,100.00 $851.36
Gasoline/oil/grease $766,550.00 $481,973.59
Holiday pay $0.00 $99,798.24
Insurance-health/life/dental $475,432.00 $475,432.00
Interdepartmental Charges $62,379.00 $3,454.95
Interdepartmental reimbursements $0.00 ($542.21)
Interdept-Services Carpentry $0.00 $337.20
Interdept-Services Electrical $0.00 $1,288.11
Interdept-Services Plumbing $0.00 $232.81
Jury leave $0.00 $1,286.08
Maintenance-buildings $0.00 $213.75
Maintenance-computer hardware $250.00 $0.00
Maintenance-computer software $141,564.00 $157,163.10
Maintenance-other equipment $200.00 $0.00
Maintenance-vehicles $58,267.00 $91,636.07
Medicare tax $35,883.00 $33,865.38
Memberships $4,788.00 $6,602.00
Mileage reimbursements $4,500.00 $2,827.09
Military leave $0.00 $4,402.80
Minor computer hardware $12,818.00 $1,794.37
Miscellaneous expense $250.00 $0.00
Office Equipment $5,000.00 $0.00
Office furnishings $0.00 $4,629.92
Office supplies $12,396.00 $7,407.87
Overtime $0.00 $2,616.34
Personal holiday pay $0.00 $17,671.38
Personnel savings ($28,538.00) $0.00
Phone allowance $10,950.00 $11,001.77
Postage $750.00 $331.83
Printing/binding/photo/repr $1,971.00 $1,940.58
Professional registration $0.00 $211.07
Purch.card costs to reclassify $0.00 $8,177.71
Regular wages - full-time $2,334,447.00 $1,929,015.36
Rental-copy machines $0.00 $52,430.96
Rental-other equipment $8,000.00 $2,627.07
Safety equipment $1,143.00 $136.94
Security equipment $0.00 $9,712.00
Seminar/training fees $30,441.00 $10,718.31
Services-Credit Card Fees $0.00 $1,072.77
Services-armored courier $0.00 $991.44
Services-internet/cable $5,000.00 $5,592.87
Services-other $58,271.00 $15,684.14
Services-security $0.00 $1,525.00
Services-temporary employme $2,450.00 $19,826.93
Sick pay $0.00 $83,884.69
Small tools/minor equipment $500.00 $7.48
Software $35,089.00 $7,920.58
Stability pay $27,596.00 $28,493.41
Subscriptions $5,332.00 $565.88
Telephone equipment $4,000.00 $0.00
Telephone-base cost $16,369.00 $14,879.57
Telephone-cellular phones $2,600.00 ($261.94)
Telephone-long distance $1,000.00 $1,244.64
Temporary employees $101,969.00 $32,478.32
Terminal pay $0.00 $19,252.51
Toll Road - Tx Tag $4,602.00 $2,201.09
Training-city wide $0.00 $1,050.30
Transportation-city veh fuel $500.00 $603.10
Vacation pay $0.00 $140,241.73
Wastewater service $575.00 $695.11
Water service $1,100.00 $1,370.50
Wireless Communication-towers $3,796.00 $1,092.40
Wireless Communications-maint $2,699.00 $3,512.21
  $4,577,490.00 $4,123,784.68
TRANSFERS AND OTHER REQUIREMENTS
Other Requirements
Accrued Payroll $44,791.00 $80,222.46
Bond/Theft/Prof Liab Insurance $418.00 $295.01
Compensation Adjustment $341,839.00 $0.00
Fire/Extend Coverage Insurance $26,972.00 $23,472.89
Market Study Adjustment $101,143.00 $0.00
  $515,163.00 $103,990.36
Transfers
CTM Support $735,608.00 $735,608.00
Liability Reserve $15,000.00 $15,000.00
Regional Radio System $15,077.00 $15,077.00
Trf to Fleet Services CIP Fund $1,460,000.00 $1,460,000.00
Trf to GO Debt Service $556,824.00 $556,824.00
Workers' Compensation $223,950.00 $223,950.00
  $3,006,459.00 $3,006,459.00
VEHICLE SERVICES
Fleet Programs
Administrative leave $0.00 $3,541.96
Bad weather pay $0.00 $198.06
Clothing/clothing material $5,058.00 $0.00
Contribution to employees ret $58,908.00 $62,172.33
Educational travel $1,500.00 $0.00
Emergency leave $0.00 $580.32
FICA tax $20,624.00 $21,607.04
Fleet-equip. accident repairs $823,754.00 $889,329.37
Fleet-equip.preventative maint $52,315.00 $159,705.94
Gas/heating fuels $2,600.00 $1,752.00
Holiday pay $0.00 $13,268.84
Insurance-health/life/dental $92,248.00 $92,248.00
Interdepartmental Charges $5,200.00 $0.00
Interdepartmental reimbursements $0.00 ($4,071.13)
Maintenance-vehicles $70,746.00 $32,040.74
Medicare tax $4,824.00 $5,053.27
Miscellaneous expense $100.00 $0.00
Office supplies $4,087.00 $1,285.74
Overtime $1,734.00 $4,052.37
Personal holiday pay $0.00 $2,654.25
Personnel savings ($29,925.00) $0.00
Phone allowance $1,620.00 $1,504.71
Professional registration $802.00 $0.00
Regular wages - full-time $327,258.00 $297,186.65
Rental-copy machines $3,200.00 $0.00
Rental-vehicles/buses $692,567.00 $309,774.68
Seminar/training fees $500.00 $357.50
Services-Credit Card Fees $0.00 $1.50
Services-appraisal $1,400.00 $0.00
Sick pay $0.00 $11,446.51
Small tools/minor equipment $202.00 $511.95
Stability pay $3,750.00 $1,000.00
Temporary employees $0.00 $1,282.50
Transportation-city veh fuel $144,105.00 $85,058.12
Vacation pay $0.00 $14,202.39
  $2,289,177.00 $2,007,745.61
Vehicle Life Cycle Management
Accident pay $0.00 $463.71
Administrative leave $0.00 $3,141.94
Allowances/other pay $0.00 $3,551.68
Bad weather pay $0.00 $376.19
Cash over/short $0.00 $50.00
Clothing/clothing material $5,464.00 $7,127.73
Contribution to employees ret $132,568.00 $124,216.79
Educational travel $1,900.00 $0.00
Electric services $7,561.00 $9,212.90
Emergency leave $0.00 $415.04
FICA tax $52,642.00 $48,875.67
Fleet-equip.preventative maint $41,000.00 $3,573.05
Food/Ice $25.00 $494.58
Garbage/refuse collection $100.00 $239.80
Gasoline/oil/grease $600.00 $0.00
Hardware/wire/steel $1,200.00 $4,189.61
Holiday pay $0.00 $30,270.51
Household/cleaning supplies $6,000.00 $1,007.73
Identification $75,000.00 $34,415.78
Insurance-health/life/dental $177,400.00 $177,400.00
Interdepartmental Charges $13,263.00 $0.00
Interdepartmental reimbursements ($26,000.00) ($29,013.51)
Maintenance-other equipment $1,400.00 $0.00
Maintenance-vehicles $68,981.00 $12,472.74
Medicare tax $12,311.00 $11,430.56
Office supplies $2,200.00 $3,175.33
Overtime $1,536.00 $7,578.20
Parts for vehicles $20,020.00 $78,489.89
Personal holiday pay $0.00 $7,717.59
Personnel savings ($52,265.00) $0.00
Phone allowance $1,500.00 $1,165.70
Professional registration $100.00 $936.00
Regular wages - full-time $736,459.00 $557,084.03
Safety equipment $750.00 $1,073.46
Seminar/training fees $1,250.00 $1,205.00
Services-Credit Card Fees $0.00 $48.78
Services-appraisal $0.00 $3,800.00
Services-auction sales $80,000.00 $86,763.50
Services-environmnt assessment $0.00 $4,295.00
Services-other $1,900.00 $606.30
Services-security $53,582.00 $0.00
Sick pay $0.00 $34,189.82
Small tools/minor equipment $8,205.00 $988.39
Stability pay $10,750.00 $12,000.00
Subscriptions $250.00 $0.00
Temporary employees $100,317.00 $63,059.12
Terminal pay $0.00 $49,305.60
Transportation-city veh fuel $20,400.00 $4,785.60
Uninventoried freight $0.00 $312.87
Vacation pay $0.00 $54,749.45
Vehicle/Motored Equipment $200,000.00 $12,092.00
  $1,758,369.00 $1,429,334.13
GENERAL SVC INVENTORIES BUDGET EXPENDITURES
FLEET SERVICE CENTERS
Fleet Maintenance and Repair
Inventory purchases $0.00 ($19,662.05)
  $0.00 ($19,662.05)
Materials Control
Inventory purchases $0.00 ($57,291.45)
  $0.00 ($57,291.45)
OPERATIONAL SERVICES
Fuel Management
Inventory purchases $0.00 ($823.61)
  $0.00 ($823.61)
TOTALS $55,129,163.00 $49,593,072.61

The comparison of actual expenditures to budget may appear inconsistent. That is because base wages for personnel are fully budgeted in the expense categories regular wages:full-time, regular wages:part-time, or regular wages:civil service. The budget does not assume expenditure levels for the various leave categories, such as sick pay, vacation pay, or jury leave. However, actual expenses for various leave categories are recorded based on timesheet coding. The result is that actual expenditures for regular wages are spread across multiple expense categories while the budget is shown in one expense category.

Personnel savings is budgeted to account for the likely savings in personnel costs generated through attrition. However, the savings is realized in the expense categories regular wages:full-time, regular wages:part-time and regular wages:civil service. Therefore, the actual expenditures in the personnel savings expense category will always be zero.

The data contained on this website is for informational purposes only. Certain Austin Energy budget items have been excluded as competitive matters under Texas Government Code Section 552.133 and City Council Resolution 20051201-002.