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Austin Public Library Expense Categories

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Austin Public Library  

AUSTIN HISTORY CENTER BUDGET EXPENDITURES
MISCELLANEOUS
Miscellaneous
Backcharged salary & fringes $24,016.00 $12,195.40
Educational/promotional $3,000.00 $0.00
Food/Ice $280.00 $378.73
Office supplies $1,639.00 $641.60
Seminar/training fees $280.00 $1,428.00
Services-other $0.00 $244.00
Small tools/minor equipment $49,000.00 $0.00
  $78,215.00 $14,887.73
FRIENDS OF APL BUDGET EXPENDITURES
MISCELLANEOUS
Miscellaneous
Advertising/publication $0.00 $5,836.77
Computer Software $80,000.00 $69,562.00
Expense refunds $0.00 ($59,234.00)
Intradeptl charges $0.00 $35,251.23
Inventory purchases $23,550.00 $12,661.91
Minor computer hardware $0.00 $1,440.52
Office supplies $21,000.00 $1,707.58
Postage $0.00 $478.62
Rental-real estate-office $93,000.00 $76,431.18
  $217,550.00 $144,135.81
GENERAL FUND BUDGET EXPENDITURES
MATERIALS MANAGEMENT SERVICES
Cataloging Support
Administrative leave $0.00 $2,188.02
Contribution to employees ret $63,775.00 $61,601.00
Emergency leave $0.00 $1,339.68
FICA tax $22,246.00 $20,350.74
Holiday pay $0.00 $14,697.36
Insurance-health/life/dental $85,152.00 $85,152.00
Jury leave $0.00 $221.59
Medicare tax $5,203.00 $4,759.46
Office supplies $46,093.00 $13,542.47
Personal holiday pay $0.00 $3,329.85
Personnel savings ($12,688.00) $0.00
Regular wages - full-time $354,306.00 $291,763.96
Rental-copy machines $6,288.00 $0.00
Services-other $656,029.00 $542,450.65
Sick pay $0.00 $7,510.17
Stability pay $4,500.00 $4,000.00
Terminal pay $0.00 $2,162.52
Vacation pay $0.00 $20,029.74
  $1,230,904.00 $1,075,099.21
Collection Support
Administrative leave $0.00 $7,716.02
Awards and Recognition $0.00 $590.58
Bad weather pay $0.00 $226.40
Bilingual Pay $1,800.00 $1,800.24
Books-library $3,282,143.00 $3,664,584.11
Contribution to employees ret $125,767.00 $122,193.43
FICA tax $44,100.00 $41,992.48
Holiday pay $0.00 $28,489.95
Insurance-health/life/dental $198,688.00 $198,688.00
Jury leave $0.00 $66.96
Maintenance-computer software $31,050.00 $67,168.00
Medicare tax $10,314.00 $9,820.79
Mileage reimbursements $306.00 $203.48
Personal holiday pay $0.00 $5,013.96
Personnel savings ($29,341.00) $0.00
Regular wages - full-time $694,009.00 $557,257.50
Sick pay $0.00 $22,504.04
Stability pay $15,482.00 $14,000.00
Staff dev-seminars $0.00 $15.00
Subscriptions $319,490.00 $371,304.23
Vacation pay $0.00 $50,371.71
  $4,693,808.00 $5,164,006.88
PUBLIC SERVICES
Austin History Center
Administrative leave $0.00 $7,796.00
Awards and Recognition $0.00 $598.43
Bad weather pay $0.00 $89.90
Bilingual Pay $1,800.00 $1,800.24
Comp time used $0.00 $424.55
Contribution to employees ret $138,914.00 $140,862.11
Drainage fee expense $3,425.00 $0.00
Educational/promotional $833.00 $607.54
Electric services $26,082.00 $17,678.32
Emergency leave $0.00 $1,352.64
Exception vacation $0.00 $1,324.84
FICA tax $48,580.00 $48,763.03
Food/Ice $0.00 $2,594.71
Garbage/refuse collection $1,541.00 $239.80
Grant reimbursement $0.00 ($21,555.86)
Holiday pay $0.00 $30,697.30
Holidays worked $0.00 $583.76
Insurance-health/life/dental $205,736.00 $205,736.00
Intradepartmental reimbursemnt $0.00 ($12,195.40)
Jury leave $0.00 $66.09
Maintenance-office equipmen $400.00 $0.00
Maintenance-other equipment $6,420.00 $6,003.00
Medicare tax $11,362.00 $11,404.28
Memberships $0.00 $485.00
Mileage reimbursements $900.00 $592.06
Minor computer hardware $100.00 $0.00
Office supplies $22,238.00 $28,418.41
Overtime $0.00 $717.36
Parental Leave $0.00 $5,904.10
Personal holiday pay $0.00 $6,973.24
Personnel savings ($29,606.00) $0.00
Photographic $8,567.00 $2,630.94
Postage $265.00 $143.88
Regular wages - full-time $753,085.00 $624,726.83
Regular wages - part-time $18,283.00 $14,983.92
Rental-copy machines $2,687.00 $0.00
Shift differential $0.00 $1,470.92
Sick pay $0.00 $31,148.47
Small tools/minor equipment $4,613.00 $384.50
Software $250.00 $180.97
Stability pay $9,208.00 $9,291.93
Temporary employees $1,163.00 $37,020.38
Terminal pay $0.00 $1,895.82
Vacation pay $0.00 $48,301.91
Wastewater service $939.00 $712.02
Water service $5,396.00 $5,343.16
  $1,243,181.00 $1,266,197.10
Circulation
Accident pay $0.00 $10,246.78
Administrative leave $0.00 $49,215.20
Advertising/publication $0.00 $50.00
Allowances/other pay $0.00 $3,316.94
Awards and Recognition $0.00 $3,751.33
Bad weather pay $0.00 $2,169.26
Bilingual Pay $73,800.00 $72,689.28
Computer supplies $3,000.00 $0.00
Contribution to employees ret $1,682,419.00 $1,578,202.16
Drainage fee expense $38,246.00 $38,053.17
Educational/promotional $35,079.00 $61,725.79
Electric services $478,586.00 $427,990.99
Emergency leave $0.00 $9,232.50
Employee recruiting $0.00 $12,055.00
Exception vacation $0.00 $25,943.77
Expense refunds $0.00 ($8,107.80)
FICA tax $623,386.00 $566,404.69
Food/Ice $541.00 $5,581.42
Garbage/refuse collection $25,145.00 $29,891.08
Gas/heating fuels $27,765.00 $20,019.07
Holiday pay $0.00 $349,236.57
Holidays worked $0.00 $1,026.44
Insurance-health/life/dental $3,353,368.00 $3,353,368.00
Interdepartmental Charges $3,000.00 $130.00
Intradepartmental reimbursemnt $0.00 ($38,376.54)
Jury leave $0.00 $1,663.43
Maintenance-buildings $6,863.00 $0.00
Medicare tax $145,785.00 $132,465.73
Mileage reimbursements $12,156.00 $11,563.64
Minor computer hardware $19,280.00 $0.00
Office supplies $63,795.00 $265,124.86
Overtime $0.00 $16,296.42
Parental Leave $0.00 $7,894.42
Parking costs $0.00 $18.00
Personal holiday pay $0.00 $75,162.37
Personnel savings ($1,015,541.00) $0.00
Postage $14,824.00 $0.00
Printing/binding/photo/repr $20,000.00 $7,504.57
Priority mail/parcel services $336.00 $110.59
Regular wages - full-time $8,930,080.00 $7,085,971.43
Regular wages - part-time $666,260.00 $607,750.51
Rental-copy machines $2,516.00 $0.00
Seminar/training fees $0.00 $40.00
Services-internet/cable $0.00 $3,179.40
Services-other $87,650.00 $39,867.08
Services-translators $0.00 $497.60
Shift differential $0.00 $55,599.59
Sick pay $0.00 $299,058.08
Small tools/minor equipment $48,482.00 $8,820.19
Software $1,000.00 $800.00
Stability pay $137,030.00 $134,337.00
Telephone equipment $30,027.00 $0.00
Telephone-base cost $32,835.00 $35,830.14
Telephone-long distance $3,885.00 $631.88
Temporary employees $247,090.00 $106,922.13
Terminal pay $74,974.00 $40,133.59
Vacation pay $0.00 $502,831.47
Wastewater service $32,539.00 $18,523.37
Water service $67,096.00 $66,995.19
  $15,973,297.00 $16,099,407.78
Reference and Information Services
Accident pay $0.00 $581.16
Administrative leave $0.00 $5,744.27
Awards and Recognition $0.00 $600.00
Bad weather pay $0.00 $64.68
Bilingual Pay $7,200.00 $5,608.44
Contribution to employees ret $193,260.00 $160,196.24
Drainage fee expense $0.00 $1,127.56
Educational/promotional $83.00 $46.82
Electric services $167,205.00 $38,801.97
Emergency leave $0.00 $834.83
Exception vacation $0.00 $306.40
Expense refunds ($70,000.00) ($104,657.25)
FICA tax $66,156.00 $52,940.23
Food/Ice $50.00 $0.00
Garbage/refuse collection $451.00 $54.96
Gas/heating fuels $9,247.00 $2,521.89
Holiday pay $0.00 $35,955.13
Insurance-health/life/dental $279,527.00 $279,527.00
Jury leave $0.00 $67.51
Maintenance-office equipmen $17,119.00 $0.00
Medicare tax $15,474.00 $12,381.18
Mileage reimbursements $100.00 $87.21
Minor computer hardware $900.00 $0.00
Office supplies $31,288.00 $12,439.78
Personal holiday pay $0.00 $6,528.16
Personnel savings ($40,496.00) $0.00
Regular wages - full-time $1,043,294.00 $726,591.67
Rental-copy machines $55,575.00 $17,688.93
Shift differential $0.00 $3,644.31
Sick pay $0.00 $20,632.62
Small tools/minor equipment $2,601.00 $370.94
Software $100.00 $0.00
Stability pay $15,173.00 $13,202.48
Telephone equipment $2,201.00 $0.00
Telephone-base cost $9,973.00 $5,322.80
Telephone-long distance $885.00 $0.00
Temporary employees $1,353.00 $0.00
Terminal pay $30,605.00 $0.00
Vacation pay $0.00 $57,124.94
Wastewater service $8,175.00 $3,459.01
Water service $9,753.00 $4,372.41
  $1,857,252.00 $1,364,168.28
Youth Services
Accident pay $0.00 $143.57
Administrative leave $0.00 $20,895.15
Advertising/publication $666.00 $0.00
Awards and Recognition $0.00 $2,168.60
Bad weather pay $0.00 $169.60
Bilingual Pay $9,000.00 $12,324.72
Books-library $0.00 $24,976.15
Contribution to employees ret $317,977.00 $305,781.99
Drainage fee expense $0.00 $1,127.56
Educational/promotional $28,275.00 $41,168.55
Electric services $167,205.00 $38,801.97
Exception vacation $0.00 $1,013.80
FICA tax $108,462.00 $103,538.94
Food/Ice $0.00 $1,215.39
Garbage/refuse collection $451.00 $54.96
Gas/heating fuels $11,991.00 $2,521.85
Grant cost-support of other $30,000.00 $0.00
Holiday pay $0.00 $67,842.20
Insurance-health/life/dental $471,792.00 $471,792.00
Interdepartmental reimbursements $0.00 ($18,000.00)
Intradepartmental reimbursemnt $0.00 ($39,537.25)
Medicare tax $25,369.00 $24,214.76
Memberships $0.00 $768.39
Mileage reimbursements $5,490.00 $7,589.56
Office supplies $15,341.00 $23,361.40
Parental Leave $0.00 $3,841.04
Personal holiday pay $0.00 $13,900.54
Personnel savings ($76,708.00) $0.00
Printing/binding/photo/repr $1,000.00 $1,000.00
Regular wages - full-time $1,715,048.00 $1,361,253.65
Services-other $4,999.00 $19,950.00
Shift differential $0.00 $2,747.57
Sick pay $0.00 $50,890.68
Small tools/minor equipment $6,786.00 $7,783.70
Stability pay $23,065.00 $22,565.21
Telephone equipment $2,826.00 $0.00
Telephone-base cost $10,473.00 $5,322.79
Telephone-long distance $885.00 $0.00
Temporary employees $2,252.00 $47,720.99
Terminal pay $0.00 $19,985.30
Vacation pay $0.00 $103,001.24
Wastewater service $8,175.00 $3,459.01
Water service $7,009.00 $4,372.41
  $2,897,829.00 $2,761,727.99
SUPPORT SERVICES
Departmental Support Services
Accident pay $0.00 $2,376.32
Administrative leave $0.00 $35,992.36
Advertising/publication $12,419.00 $14,232.23
Allowances/other pay $0.00 $1,247.43
Awards and Recognition $24,313.00 $15,110.41
Bad weather pay $0.00 $2,212.57
Bilingual Pay $19,800.00 $18,902.52
Building material $3,000.00 $247.56
CTM Support $0.00 $19,380.00
Call back time $0.00 $26,987.42
Car Sharing Programs $0.00 $105.60
Chemicals $3,500.00 $0.00
Clothing/clothing material $37,667.00 $20,777.98
Comp time used $0.00 $1,921.69
Computer Hardware $0.00 $10,958.76
Computer supplies $4,595.00 $2,628.34
Const/repair material-other $500.00 $8,362.20
Contribution to employees ret $1,164,096.00 $932,954.47
Drainage fee expense $2,853.00 $6,732.54
Educational travel $2,824.00 $0.00
Educational/promotional $23,382.00 $26,270.50
Electric services $187,917.00 $76,120.91
Electrical/lighting $34,035.00 $25,784.48
Emergency leave $0.00 $3,960.51
Employee recruiting $167.00 $30,502.35
Exception vacation $0.00 $2,222.98
Expense refunds $0.00 ($80,285.98)
FICA tax $400,764.00 $327,763.75
Fleet-equip.preventative maint $61,943.00 $67,206.22
Food/Ice $1,441.00 $2,095.62
Garbage/refuse collection $1,995.00 $6,987.10
Gas/heating fuels $9,247.00 $3,076.15
Government permits and fees $0.00 $1,280.00
Grant cost-support of other $70,000.00 $0.00
Grant reimbursement $0.00 ($52,778.00)
Hardware/wire/steel $9,137.00 $0.00
Holiday pay $0.00 $212,185.95
Holidays worked $0.00 $1,099.20
Household/cleaning supplies $75,816.00 $77,513.83
Insurance-health/life/dental $1,734,972.00 $1,734,972.00
Interdepartmental Charges $65,520.00 $62,966.00
Interdepartmental reimbursements $0.00 ($5,574.86)
Interdeptl-PW CPM charges $0.00 $397,224.00
Interdeptl-salaries/fringe $0.00 $2,753.91
Jury leave $0.00 $1,246.01
Maintenance-buildings $414,535.00 $283,129.78
Maintenance-computer hardware $536,782.00 $39,227.97
Maintenance-computer software $564,369.00 $198,521.75
Maintenance-grounds $58,377.00 $18,458.49
Maintenance-other equipment $1,400.00 $0.00
Medical/dental supplies $250.00 $0.00
Medicare tax $94,989.00 $77,813.47
Memberships $1,234.00 $13,866.26
Mileage reimbursements $48,750.00 $32,666.68
Minor computer hardware $207,745.00 $233,659.21
Office furnishings $15,083.00 $12,711.35
Office supplies $32,839.00 $48,764.97
On call hours $0.00 $6,550.00
Overtime $0.00 $42,163.91
Paint/painting supplies $13,301.00 $561.03
Parental Leave $0.00 $3,777.60
Parking costs $210,000.00 $186,159.00
Personal holiday pay $0.00 $38,005.84
Personnel savings ($644,051.00) $0.00
Phone allowance $1,800.00 $1,800.24
Photographic $0.00 $364.88
Pipes and fittings $1,333.00 $2,299.05
Postage $35,500.00 $23,068.03
Printing/binding/photo/repr $21,793.00 $27,136.42
Refrigerant components-HVAC $18,000.00 $6,650.75
Regular wages - full-time $6,467,124.00 $4,358,954.31
Regular wages - part-time $0.00 $924.15
Rental-copy machines $24,364.00 $183,290.67
Rental-office equipment $1,000.00 $0.00
Rental-other equipment $32,000.00 $0.00
Rental-real estate-office $75,230.00 $76,431.24
Rental-real estate-other $0.00 $1,346.05
Rental-safe deposit/postal $1,175.00 $0.00
Rental-vehicles/buses $50,112.00 $56,427.00
Safety equipment $4,988.00 $5,882.08
Seminar/training fees $32,950.00 $28,577.16
Services-Credit Card Fees $37,085.00 $25,289.11
Services-Prepared Food and Catering $0.00 $107.51
Services-court costs $667.00 $0.00
Services-engineering $2,667.00 $4,002.80
Services-internet/cable $0.00 $13,210.83
Services-other $174,316.00 $25,259.08
Services-pest control $0.00 $2,682.00
Services-security $0.00 $133,026.22
Shift differential $0.00 $22,811.10
Sick pay $0.00 $177,438.81
Small tools/minor equipment $173,805.00 $184,077.70
Software $40,865.00 $29,010.92
Stability pay $61,834.00 $60,261.63
Staff dev-seminars $6,500.00 $5,722.00
Street/traff signs/mrkr/pos $25,000.00 $1,146.50
Subscriptions $11,909.00 $18,199.56
Telephone-base cost $19,724.00 $5,322.79
Telephone-cellular phones $0.00 $2,283.11
Temporary employees $0.00 $181,911.30
Terminal pay $27,160.00 $66,769.41
Toll Road - Tx Tag $0.00 $3.50
Transportation-city veh fuel $17,050.00 $21,710.68
Vacation pay $0.00 $300,972.05
Wastewater service $9,366.00 $8,349.89
Water service $12,830.00 $10,861.48
Wireless Communications-maint $4,858.00 $1,743.39
  $12,900,511.00 $11,357,085.74
TRANSFERS AND OTHER REQUIREMENTS
Other Requirements
Accrued Payroll $99,682.00 $90,749.51
Compensation Adjustment $533,021.00 $0.00
Market Study Adjustment $569,628.00 $0.00
  $1,202,331.00 $90,749.51
Transfers
Administrative Support $2,268,113.00 $2,268,113.00
CTM Support $2,031,516.00 $1,862,216.00
Interdepartmental Charges $397,224.00 $0.00
Liability Reserve $12,000.00 $12,000.00
Regional Radio System $12,966.00 $12,966.00
Workers' Compensation $446,104.00 $446,103.00
  $5,167,923.00 $4,601,398.00
SPECIAL LIBRARY BUDGET EXPENDITURES
MISCELLANEOUS
Miscellaneous
Advertising/publication $0.00 $391.91
Backcharged salary & fringes $36,322.00 $77,913.79
Books-library $36,805.00 $1,427.35
Educational/promotional $176,117.00 $30,579.35
Food/Ice $4,076.00 $4,260.13
Furnishings $50,000.00 $0.00
Intradeptl charges $25,299.00 $0.00
Medical equipment (noncapital) $0.00 $26,088.70
Minor communications equipment $59,815.00 $20,457.00
Minor computer hardware $7,299.00 $6,000.34
Miscellaneous expense $6,365.00 $0.00
Office supplies $38,771.00 $803.37
Other Equipment $40,000.00 $0.00
Services-Prepared Food and Catering $4,888.00 $2,612.00
Services-other $17,349.00 $577.24
Small tools/minor equipment $47,000.00 $9,913.74
Software $11,000.00 $0.00
  $561,106.00 $181,024.92
TOTALS $48,023,907.00 $44,119,888.95

The comparison of actual expenditures to budget may appear inconsistent. That is because base wages for personnel are fully budgeted in the expense categories regular wages:full-time, regular wages:part-time, or regular wages:civil service. The budget does not assume expenditure levels for the various leave categories, such as sick pay, vacation pay, or jury leave. However, actual expenses for various leave categories are recorded based on timesheet coding. The result is that actual expenditures for regular wages are spread across multiple expense categories while the budget is shown in one expense category.

Personnel savings is budgeted to account for the likely savings in personnel costs generated through attrition. However, the savings is realized in the expense categories regular wages:full-time, regular wages:part-time and regular wages:civil service. Therefore, the actual expenditures in the personnel savings expense category will always be zero.

The data contained on this website is for informational purposes only. Certain Austin Energy budget items have been excluded as competitive matters under Texas Government Code Section 552.133 and City Council Resolution 20051201-002.