Austin Finance Online Logo

Important Updates and Information

Data Portal Raw Data Link Type
Commodities/Goods Purchases
Purchase Order commodity line level detail for City of Austin Commodities/Goods purchases dating back to October 1st, 2009. Each line includes the NIGP Commodity Code/COA Inventory Code, commodity description, quantity, unit of measure, unit price, total amount, referenced Master Agreement if applicable,the contract name, purchase order, award date, and vendor information.
page link
New NIGP Commodity Codes LINK TYPE
New NIGP Commodity Codes
A daily updated list of New NIGP Commodity Codes and their description will be displayed when added in the past 4 weeks. A vendor can quickly see the new codes available and register for those new codes in Vendor Connection. The new codes will roll off of the list of new commodities after 30 days. Please update your Vendor registraion with the New Commodity Codes if they apply to your business.
page link
No Contact List LINK TYPE
No Contact List
The No Contact List is now a consolidated list, listing solicitations issued by the Purchasing Office, Contract Management Department, and all other delegated authorities. This replaces two separate No Contact Lists; one from Central Purchasing Department and one from Contract Management Department.
 
pdf
Local Presence
In response to the passing of House Bill 1869 of the 82nd legislative session that amended Local Government Code 271.905, the City of Austin is changing section 12 "Evaluation Factors" of its Standard Solicitation Instructions effective 3/1/2012 as follows:

If the City receives a competitive sealed bid from a bidder whose principal place of business is in the Austin Corporate City Limits and whose bid is within three percent of the lowest bid price received from a bidder who is not a resident of the Austin Corporate City Limits, the City may enter into a contract with the local vendor.

A firm (Offeror or Subcontractor) is considered to have a Local Business Presence if the firm is headquartered in the Austin Corporate City Limits, or has a branch office located in the Austin Corporate City Limits in operation for the last five (5) years. The City defines headquarters as the administrative center where most of the important functions and full responsibility for managing and coordinating the business activities of the firm are located. The City defines branch office as a smaller, remotely located office that is separate from a firm's headquarters that offers the services requested and required under this solicitation.
COA Anti-Lobbying Ordinance LINK TYPE
Anti-Lobbying Ordinance 20111110-052, December 2011. PDF
COA Notice of Amended Rule LINK TYPE
Notice of Amended Rule Adoption for Enforcement of Anti-Lobbying Ordinance, December 2011. PDF

Procurement Information

Policies, Rules & Ordinances

DESCRIPTION LINK
Anti-Lobbying and Procurement pdf
Conflict of Interest Disclosure page link
Probation, Suspension, Debarment pdf
MBE WBE Ordinance site link
NO GIFT POLICY
City of Austin employees are not allowed to accept gifts from vendors. This includes paying for meals. If you customarily send a token of appreciation to your customers, the City asks that you please not send any item to City employees or offices. There are many worthy organizations in our community that would be happy to receive such items, and will be able to see that they go to people in need. Your assistance is appreciated.

Additional Links

Vendor Help

Bid Openings - Online

VIEW SOLICITATION RESPONSE OPENINGS ONLINE

The City of Austin Purchasing Office is pleased to provide live solicitation response openings online on Tuesdays and Thursdays at 3:00 p.m. There is a login limit of 25 participants.

Click Here to view the City of Austin Bid Opening Webinar

Please sign in as a guest using your company name.

Test your computer before the webinar, for the tools needed to participate in the Connect solicitation response opening Webinar. Please call the Purchasing Office at 974-2500 for assistance.

ATTEND IN PERSON

Municipal Building 124 W. Eighth St. Austin, TX 78701 Map to Municipal Building
 

Disclaimer: The results of the bid opening do not become final until after bids are verified. Bid information will not be released over the phone and will be posted as soon as possible. Please view bid tabulations to search for the posted results.

Additional Resources

Contact Information

Phone: (512) 974-2500
Fax: (512) 974-2388
Bid Packets: (512) 974-2500
Vendor Registration: (512) 974-2018

Mailing Address

City of Austin
Purchasing Office
P.O. Box 1088
Austin, TX 78767

Location

Municipal Building
124 W. 8th Street
3rd Floor Room 308
Austin, TX 78701-2302
Map to Municipal Building