The Austin Housing Finance Corporation (AHFC) announces the availability of $149,400 in funding for the Holly Good Neighbor (HGN) Program, herein referred to as the HGN Program and currently seeks applications from experienced non-profit organizations to provide repair and rehabilitation services. Services will be provided to eligible properties within the Holly service area. The City of Austin (City) Austin Energy (AE) will provide weatherization to qualified customers under AE’s current processes, procedures, eligibility criteria and budgets. The HGN Program is independent of, but in coordination with AE.
The purpose of the HGN Program is to provide repairs to households burdened by the Holly Power Plant. Eligible repairs must be directly related to addressing Healthy Homes Housing Hazards identified in the HGN Program Guidelines, which are included as part of this NOFA.
The AHFC is responsible for the administration of the City’s policy guidelines for the HGN Program. This activity is under the administrative control of AHFC’s Treasurer/ Neighborhood Housing and Community Development (NHCD) Director. The Treasurer/ Director shall have the authority to:
Establish processes, procedures, and criteria for development, implementation and operation of the HGN Program;
Establish yearly financial assistance limits based on funding availability;
Establish organization participation standards; and
Make final determinations in appeals under the Grievance Procedure.
The HGN Program activity is monitored and approved by AHFC. Approved non-profit partners and home repair agencies are responsible for the marketing, administration of grant funds, and approval of eligible applicants under the HGN Program. The activities are provided by funds associated with the Holly area, transferred from AE to AHFC prior to 2012. As coordinated by AHFC, AE will use additional funds as available and pursuant to program guidelines that are available through the standard AE weatherization program. Should a conflict arise between the rules of the AHFC, partner agencies, and the fund source, the fund source interpretation shall govern.
Households served must meet income requirements (annual household income may not exceed 100% of Area Median Family Income) and be deemed eligible according to the HGN Program Guidelines. For a property to be eligible for the HGN Program, the property must be a single-family residence located within the Holly Area Boundaries, which were established by AE in collaboration with the NHCD and AHFC. For referenced, the Holly Area Boundaries are as follows- North: North side of Willow Street; South: North side of Jesse E. Segovia Street; West: the East side of Chicon Street; and East: West side of Pleasant Valley Road.
Program assistance for each homeowner will be provided in the form of a grant, not to exceed $20,000 under the HGN Program. No lien will be placed on the property. No household and no property may receive more than $20,000 in total program assistance, including any program assistance received under previous phases of the HGN Program. AHFC will reimburse non-profit partners an administrative fee not to exceed 20% per project. In addition, AE may provide up to $3,500 per home in approved weatherization measures which will focus on insulation, weather stripping and lighting for eligible homeowners, assuming the continuation of the AE Weatherization Program and available budget throughout the grant time horizon. This will exclude measures provided by the non-profit organization as list below, as provided with the grant such as HVAC, duct replacement/repair, water device installation, appliances, CO/Fire Detectors, structural repair, etc. AE Weatherization program guidelines must be met and only contractors approved by AE can provide weatherization related repairs funded by AE.
Subject to the requirements of the HGN Program Guidelines, repairs that make the property as safe and healthy as possible for all potential occupants are eligible. The following are the thirty primary Housing Hazards identified in the Healthy Home Rating System that can be addressed through the HGN Program:
1. Damp and Mold Growth
2. Excess Cold
3. Excess Heat
4. Asbestos, Silica, and other MMF
6. Carbon Monoxide and Fuel Combustion Products
9. Uncombusted Fuel Gas
10. Volatile Organic Compounds
11. Crowding and Space
12. Entry by Intruders
15. Domestic Hygiene, Pests and Refuse
16. Food Safety
17. Personal Hygiene, Sanitation and Drainage
18. Water Supply
19. Falls Associated with Baths, etc.
20. Falling on Level Surfaces, etc.
21. Falling on Stairs, etc.
22. Falling Between Levels
23. Electrical Hazards
25. Flames, Hot Surfaces, etc.
26. Collision and Entrapment
28. Position and Operability of Amenities, etc.
29. Structural Collapse and Falling Elements
30. Allergy and Asthma
In addition to the thirty primary Housing Hazards identified above, AHFC reserves the right to fund the remediation of other home-based environmental health hazards and/or repairs as determined by the inspection and/or environmental assessment of the property and as approved by the HGN Program.
Applicants that apply for this HGN Program can only receive repairs from the non-profit organization that address the health and safety hazards as described by the HGN Program. Non-profit organizations that are awarded contracts by AHFC are required to refer applicants to the City, NHCD and/or AHFC to fund repairs that are provided through other programs offered by NHCD and AHFC. Non-profits must refer applicants for the following repairs: Modifications and accommodations for the elderly and disabled, lead abatement for homes built before 1978, and home rehabilitation that involves the replacement of major systems (plumbing, roofing, HVAC, electrical, foundation, and other major interior and exterior repairs). Referrals should be made in the format prescribed by the City, NHCD and/or AHFC Program. Once referred to the City, NHCD and/or AHFC, the Applicant must submit an application that meets all requirements of the Program(s) for which the applicant is applying.
Eligible NOFA applicants for the HGN Program must be non-profit organizations that have experience with home repair service. Organizations must have an active Franchise Tax Account Status from the Texas Comptroller of Public Accounts, and they should not be on the City’s debarment list. NOFA applicants and their subcontractors must be registered to do business with the City of Austin prior to submitting an Application. Applicants can register at: https://www.austintexas.gov/financeonline/vendor_connection/index.cfm
Successful applicants that are awarded contracts under this HGN Program must agree to participate in the Green & Healthy Homes Initiative Austin project. The AHFC reserves the right to reject any or all Applications and to waive any minor informality in any application or solicitation procedure (a minor informality being one that does not affect the competitiveness of the application).
The contract term is anticipated to begin July 2, 2018 and end on December 31, 2018, or until all funds are expended. AHFC retains the right to extend the contract for up to 120 days. Successful applicants will be required to execute a new contract that has recently been updated in accordance with City and AHFC contract administration and monitoring guidelines. A copy of the contract is available upon request.
Authorized Contact Person
The person listed below may be contacted for information regarding this NOFA solicitation. The AHFC Procurement Representative will ensure that answers to questions asked by prospective applicants will be addressed in a timely manner before the applications are due.
NOFA APPLICATION PROCESS
The funds being released under this NOFA are not subject to a pre-determinate allocation. Applications received will be reviewed and scored on a competitive basis according to organizational capacity and experience. To be considered, applications must be complete and meet the minimum threshold criteria as stated in the Application and Scoring Criteria. A score above the minimum score does not guarantee funding.
NOTE: The funding will be distributed to successful firms (over 70 points) who have QUALIFIED HOLLY GNP projects ready to begin work. Projects will be funded on a first come, first served basis after the Program applicant and property has been determined to be eligible for the Program and a Delivery Order number (DO#) has been requested. For example, if the successful firm has an approved applicant and property and the firm has requested a DO# from the City, funds will be reserved. Funds will continue to be reserved until all funding has been exhausted.
A Mandatory Pre-Submittal Meeting will be held at 1:30 p.m. on May 9, 2018, at AHFC Offices at 1000 East 11th Street, Suite 400A, Austin, Texas 78702.
Applicants shall submit one (1) original and three (3) copies of the application and supporting documentation in a sealed envelope labeled “2018 Holly Good Neighbor Program Application”. Sealed applications relating to this NOFA are due prior to 3:00 p.m., May 23, 2018at the office of AHFC, 1000 East 11th Street, 2nd Floor, Austin, Texas 78702. Applications will be opened at 3:00 p.m. on May 23, 2018. AHFC will notify HGN Program applicants of the evaluation results on or before June 15, 2018.
APPLICATIONS not received prior to the date and time set forth above will NOT BE ACCEPTED FOR CONSIDERATION. The time stamp clock in AHFC Suite 200 Reception Area is the time of record and is verified with www.time.gov, the official U.S. time. Questions regarding the NOFA process or program requirements may be directed to Alan Fish at 512-974-3188 or by e-mail to firstname.lastname@example.org
The City of Austin does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its programs and activities. Lee Nguyen is the City's Acting ADA/Section 504 Coordinator. If you have any questions or complaints regarding your ADA/Section 504 rights, please call him at 512-974-1897. The City of Austin is committed to compliance with the Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act of 1973, as amended. Reasonable modifications and equal access to communications will be provided upon request.
Communications and Public Information Office
301 W. 2nd Street, Austin, TX 78701