Explore Arts and Creativity Club programs offer monthly tuition payment options. Payment is due in our office by the 15th of each month for the next month’s tuition. Late fees of $15 will be assessed beginning on the 16th. If the payment does not reach our office before the 20th, we will drop unpaid students from the class and offer the spot to another child on the wait list.
Youth Late Pick-up Fees: Program hours are exact class times. Students may be dropped off no more than ten minutes before the start of class or camp. If you arrive prior to this, you must wait with your child until the drop-off time when classrooms open. Pick up time is promptly at the end of class (you may pick up your child earlier, if you like). Late fees begin accruing as soon as the class ends. The late pick-up fee is $5 for the first 15 minutes past the end of class and $5 for each 5 minute interval thereafter.
C-Club, and Explore Preschool are open until filled, for the 2016/2017 school year.
Each participant must either enroll online, then complete a paper waiver form or must complete a registration form (front and back). Full payment is required to secure a spot in a class, unless otherwise noted. Registrations will be accepted online, in person at the Dougherty Arts School or by telephone. No registrations will be accepted prior to 10AM on the first day of each registration date (refer to registration dates prior to submittal). Registrations received prior to 10AM on the first day of registration will be returned without being processed.
Credit card registrations online or by telephone will hold your spot in the class or camp for seven (7) days until the waiver is returned. Registration for classes that start within 7 days must include the waiver with the registration, or may be hand-delivered or faxed by the end of the day. Children cannot participate in City of Austin programs until waivers are completed, signed, initialed and received in the registration office.
Minimum Enrollment / Refund
Each class needs a minimum number of students to enroll before the class can “make.” If the minimum enrollment has not been met 2 business days before the class begins, the class will be cancelled. If your child has been enrolled in the class you will be notified by telephone or email, and you may transfer them to a different class or may be issued a refund. We encourage you to enroll as soon as registration begins. Class receipts confirming processed registrations will be sent along with a copy of the Dougherty refund policy. Please check your phone and email messages, including your SPAM folder, in case a class is cancelled after the payment receipt has been sent.
One way to deliver quality service is by limiting the class size to provide a good student / teacher ratio. If a class has reached the maximum limit, names are placed on a waiting list and students are notified in order placed on the waiting list as openings become available.
Youth Registration Forms
Waivers for students under the age of 18 must be completed and signed by the parent or guardian before the student can attend class or camp. Credit card registrations online or by telephone will hold your spot in the class or camp for seven (7) days until the waiver is returned. Registration for classes that start within seven (7) days must include the waiver with the registration, or may be handdelivered or faxed by the end of the day. Children cannot participate in City of Austin programs until waivers are completed, signed, initialed, and received by the front desk at least seven (7) days before the start date of their program.
If a child is taking a prescription or non-prescription medication during program hours, a “Permission to Give Medication” form must be completed at the Dougherty Arts School office. Every effort should be made by the parent/guardian to administer medication prior to or after program hours. If this is not possible, then the Arts School staff will administer medication according to the information on the “Permission to Give Medication” form. The Arts School staff will only accept no more than one-week supply of medication for a participant. Do not send the complete bottle of liquid, tablets or powder. The medication must be provided in the original container with the following information: child’s name, type of medication, time to be given and other specific instructions (ask the pharmacy for an additional container with instructions). Staff may not administer medication that is not in its original container or past the expiration date on the container. Staff will not administer injections, with the exception of EpiPens.
Youth Class Request Form For a student to be placed in a different camp or class than he/she is assigned; otherwise, students are placed in camps and classes according to their age by birth date
Child Placement Policy
Students are placed in camps and classes according to their age, determined by birth date. If the student’s birth date falls during a program session, they may enroll in either the younger or older program. Camp or class size must conform to the City of Austin Local Standards of Care Ordinance No. 20170216-066 and the Dougherty Arts School’s teacher-to-student ratios. If you would like your child to be placed in a different camp or class than assigned, please request this in writing by submitting a Class Request form. Placement is not guaranteed and all requests must be submitted 7 days prior to the first day of camp or class. Please contact 974-4040 for a copy of the form.
Youth Friend Request Form For students who are the same age and wish to be placed in the same camp or class together; only one request per student is permitted
Students enrolled in the same camp or class might not be placed in the same group depending upon the total number of enrolled participants. Group lists are made one week prior to the first day of camp or class following the guidelines of the Child Placement Policy. To request that two friends are placed in the same group, both parents must request this in writing by submitting the Youth Friend Request form at least 7 days prior to the first day of camp or class. Placement is not guaranteed. Please contact 974-4040 for a copy of the form. Please contact 974-4040 for a copy of the form.
Youth Program Specifics
Childcare Standards Ordinance
Children’s programs / activities supervised by the Austin Parks and Recreation Department and requiring enrollment / registration in order to participate are not licensed by the state; but follow local standards of care as adopted in the City of Austin Ordinance No. 20170216-066. A copy of the ordinance is available at each site.
Students must be potty-trained prior to enrollment and have the maturity level to work in a classroom setting. Students and parents must follow the City of Austin and Dougherty Arts School policies regarding safety, discipline, enrollment and programming which are printed in the City of Austin Local Standards of Care, registration materials and parent guides. Enrollment is secured with full payment for the class. If payment is not received by the due date, the spot will be offered to another child on the waiting list.
Youth Programs provide a Parent’s Handbook for each program (Summer Camp, Afterschool and Preschool). Parents are asked to review the program information about our safety and behavior guidelines before their child arrives for class or camp at the Dougherty Arts School.
Sign-In and Out Permission
For youth programs, the parent/guardian is required to enter the building each day at the beginning and ending of the program to sign a check-in and check-out list. Please be prepared to show identification to our staff.
Accessibility Accommodations Requests
The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require special assistance for participation in our programs or use of our facilities, please call 512-974-3914. Individuals with disabilities are encouraged to participate in the City of Austin, Parks and Recreation Department Programs. Special accommodations can be requested to facilitate your participation and inclusion in these programs. Please request an accommodation upon enrollment. Requests for reasonable accommodation will be reviewed and determined on an individual basis. Please allow 2 weeks in which to schedule the accommodation interview prior to the program start date. If you have questions for the Inclusion Office prior to the interview date, please feel free to call 512-974-3914.
Safety & Fire Drills
The Parks and Recreation Department conducts random fire drills. We appreciate your participation in making safety our first concern.
Video & Image Policy
The Parks and Recreation Department regularly takes photos of participants in our classes, special events and other activities. Photos are for Department use and may appear in presentations, brochures, fliers, public service announcements and other media uses. Please see the Photo Release Waiver section on the Registration Form.
Youth Emergency Cancellation / Bad Weather ClosuresThe Dougherty Arts Center observes all emergency closures, including weather closures for youth classes.Every effort will be made to call parents and notify them of the closure.
Please help ensure the safety of your child by dropping off and picking up within program hours. Early and Late Studios are offered for some programs (ages 5 and older) for an additional fee. Late fees apply to the Late Studios as well. Please help ensure the safety of your child by dropping off and picking up within program hours.