Photo of light decorations at an event

Vendor Responsibilities

The Event Coordinator/Organizer must ensure all vendors comply with the following requirements:

• Approved load-in and load-out procedures are adhered to before, during, and after the permitted special event.

• Fire and safety requirements are adhered to at all times while participating in the event.

• All required valid permits are current and posted in a visible location.

• Are prepared for fire and/or health inspections at any time during the event, and violations found must be corrected immediately.


The Austin Center for Events is a collaborative assembly of agencies designed to streamline special event permitting on public and private property. ACE is anchored by teams from Transportation, Parks, Music, Police, Fire, EMS, Code, ARR, Development Services and partner agencies, and works closely with event organizers to guide them through the permitting process.