Parkland Events Task Force

The Austin City Council approved a resolution to develop recommendations to ensure that all City parks, but most particularly Auditorium Shores, Zilker Park, and Festival Beach, remain first and foremost assets for the citizens of Austin to enjoy and that the parks are preserved and enhanced for future generations of Austinites and visitors to experience and enjoy.  See Resolution 20150305-025

Final Report - Released November 29, 2016

Final Report - featuring interactive links, menus and information

Memo to Council from Parks and Recreation Department

Memo Attachment

 

Task Force Members

Meeting Agendas

Task Force Resource Information

Park Events Resolution

Task Force Resources

Task Force Scope (at a glance document)

Overview Presentation

Office of Special Events Org Chart

Task Force DRAFT Work Plan (from 8-25-15 meeting)

 

Official Updates/Presentations by the Task Force (as listed)

February 24, 2016 - Council Open Space Environment and Sustainability Committee

April 26, 2016 - Parks and Recreation Board Update Presentation

Jnauary 24, 2017 - Parks and Recreation Board Final Presentation

January 26, 2017 - City Council Final Report Adoption

February 2, 2017 - City Council Implementation Action

 

Actions/Approved Resolutions/Items by the Task Force (as listed)

04-19-2016 - locations and fee study

05-17-16 - Long Center

06-14-16 recommendation - parking and fines

08-09-16 recommendation - training

08-09-16 recommendation - funding parks to national standard levels

08-09-16 - recommendation - economic study of park and city event

08-23-16 evaluation matrix

08-29-16 recommendation - Visitor Impact Task force nominee

Initial Draft Recommendations 08-29 meeting

Updated Draft Recommendations 09-13 and 09-20 meetings

  • 09-20-2016 draft policy recommendations
  • NOTE - This document links to all previous action items listed above.
  • It is a comprehensive list of draft policy recommendations, from the 9/13 and 9/20 meeting.

09-20-16 Long Center original resolution amendment

09-20-16 - majority vote required for approval/denial of events

09-20-16 - changes to C scale in sound ordinance

09-20-16 - ticket policies

09-27-16 - open/closed definitions adopted

09-27-16 - Long Center resolution adopted

09-27-16 - Adoption of Recommendations, and Green Events

 

NOTE:

The information below was provided to the Task Force utilizing 2014 and 2015 data, policies and documents for deliberation.  This should NOT be utilized by event planners for current day event planning/preparation.  Current/updated policies should be referenced at www.austintexas.gov/parkevents.

 

Public Input/Survey Data

Speak Up Austin Summary - 10/20/15 meeting

Text Survey Summary - (approx. 514 people responded with over 2700 text messages about events )

Conversation Corp Summary

Business Survey Results

Speak Up Austin Summary - Draft Recommendations input - 09-20-2016

 

Articles of Interest Shared with the Task Force

http://www.mystatesman.com/news/news/local/some-ideas-and-more-to-come-for-largest-city-park-/nqnLm/##

http://www.mystatesman.com/news/news/local/some-ideas-and-more-to-come-for-largest-city-park-/nqnLm/##

 

Calendars

Lineup Zilker 2014

Lineup Zilker 2015

Lineup Zilker - 2015 (calendar view)

Lineup Shores 2014

Lineup Shores 2015

Lineup Shores - 2015 (calendar view)

Lineup Fiesta/Festival Beach 2014

Lineup Fiesta/Festival Beach 2015

Lineup Fiesta - 2015 (calendar view)

Lineup - all sites

Lineup - all sites (calendar view)

Lineup - list of unmet demand

April 2016 - the task force requested the property lineups be adjusted to include a summary of impacts

Lineup - Zilker 2015 with impacts

Lineup - Shores 2015 with impacts

Lineup - Fiesta/Festival Beach 2015 with impacts

 

Revenue, Fees and Fee Waivers

Revenue- 3 Year Overview

Fees- Legal Issues Overview

Fees- Other City Fee Analysis

Council- Active Co-sponsored Events

Council Fee Waivers 13-14

Council Fee Waivers 14-15 Previous Council

Council Fee Waivers 14-15 Current

Park Property Special Event Fees

Fees - Finance Presentation (09/28/15 meeting presentation)

List of City Fees for Special Events (09/28/15 request)

Park General Fund Budget Revenue Break Out by Category (09/28/15 request)

NOTE:

The information below was provided to the Task Force utilizing 2014 and 2015 data, policies and documents for deliberation.  This should NOT be utilized by event planners for current day event planning/preparation.  Current/updated policies should be referenced at www.austintexas.gov/parkevents.

Policies, Samples, and Planning Information

Contract- Event Checklist

Contract Template

Permit Process Flow Chart

Common Definitions

Event Classifications

Annual Events

Special Events Policy

Access and Use Policy

Urban Forest Assesment Directions

Weather and Cancellation

Planning Principles

NOTE:

The information below was provided to the Task Force utilizing 2014 and 2015 data, policies and documents for deliberation.  This should NOT be utilized by event planners for current day event planning/preparation.  Current/updated policies should be referenced at www.austintexas.gov/parkevents.

Venue Lists and Maps

Special Event Venue List

Alternative Venues- City Property  (updated from 9/8 meeting)

     Added list of ALL City of Austin metropolitan parks.

Alternative Venues List - other property (updated from 09/28/15, and 09-08)

     Added square footage estimates.   Added rough estimate of capacity.

Map - Special Events Sites Citywide

Map - Zilker

Map - Shores

Map - Fiesta Gardens

Map - Festival Beach

Map - Other City Property

City of Austin Properties (approx 10+ acres) Includes flood plain layers.

Map - metropolitan parks, special event venues and top 4 alternative draft locations

Metro parks, Existing PARD Venues, Top 4 Alternative Locations

  • Metropolitan Parks (from task force list) (yellow pins)
  • Existing Special Event Venues (yellow pins)
  • Top 4 Alternative Proposed/Draft Venus (green pins)

https://www.google.com/maps/d/edit?mid=zGW9TtUv4S24.k5s6LdXsoWYQ&usp=sharing

Special Events Areas – sub parcels, and event use areas

https://www.google.com/maps/d/edit?mid=zGW9TtUv4S24.kfNV09clZqeo&usp=sharing

  • Yellow – overall at large park parcels
  • Blue or purple – sub parcels of use areas commonly used by events. 
  • If you click on the blue or purple, the label should pop up of the event(s) that use that specific area.

Photo Galleries (selected proposed alternative venues)

 

Feedback, Pre-Task Force Input and Impact

Stakeholder Feedback

Stakeholder- Sample Meeting Agenda

Mitigation Toolbox

Organizer Feedback

Enforcement and Compliance Tools

 

Other Policy Actions/Directions Underway Concurrently

Special Events Ordinance (see webpage here)

Neighborhood Parking Resolution

SXSW Ordinance

Smoking Ordinance

TUR Report