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RFP SSAU-2025-003 Ending the HIV Epidemic

The City of Austin (City) seeks proposals in response to this Request for Proposals (RFP) from qualified nonprofit organizations or quasi-governmental entities (Offerors) within the Austin Transitional Grant Area (TGA); which includes Travis, Williamson, Bastrop, Caldwell, and Hays counties; to provide services supporting and streamlining care delivery along the HIV continuum. These services aim to reduce HIV incidence and prevalence among vulnerable populations; and to support linkage to care, care retention, and viral suppression among people living with HIV.

 

RFP Information
Date Issued: Thursday, September 4, 2025
Intent to Apply Due Date: Thursday, September 25, 2025 by 3 PM CST
Proposal Due Date: Thursday, October 9, 2025 by 3 PM CST
Anticipated start date of contracts: March 1, 2026
Questions regarding the RFP are due on or before: Thursday, October 2, 2025 by 3 PM CST
Technical assistance requests regarding submission of the RFP in PartnerGrants are due on or before: Wednesday, October 8, 2025 by 3 PM CST
Questions must be submitted in writing to the Authorized Contact Person or through PartnerGrants

Authorized Contact Person:

Name: Helen Howell

Title: Social Services Funding Specialist Senior

E-Mail: APHCompetitions@austintexas.gov
Questions and Answers will be available: In  PartnerGrants and this website
Optional Pre-Bid Meeting Date(s) and Time(s):

Pre-bid meeting: Thursday, September 11, 2025 at 1 PM 
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Office Hours: Tuesday, September 16 at 1 PM 
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APH only accepts proposals through the PartnerGrants database. No paper copies will be accepted.   

 

Interested Offerors must do the following: 

Offerors Initial Steps: Registration: 

  1. Confirm that your organization is a registered vendor with the City of Austin.
  1. Be a registered user in the PartnerGrants database. The proposals will be submitted through this web-based system.
  • To register, visit the PartnerGrants website and click on “Register Here.” Note that the organization’s City of Austin Vendor number is required to complete registration in PartnerGrants. 

Offerors Initial Steps: Pre-Application

  1. Complete an Annual Agency Threshold Application in the PartnerGrants database.
  • This form must be submitted once per 12 months and remains valid for all competitions closing within that time period. The threshold application will be reviewed by APH staff and the offeror will be notified once approved. Offerors should note the submission date for future use 
  • Once logged into PartnerGrants, click on “Opportunity” and then opportunity title “Annual Agency Threshold Application-Applicants for Funding Start Here” to complete a new threshold application.
  1. Complete a separate Intent to Apply form for each proposal the offeror plans to submit by the due  date identified in Form 1 – Offer Sheet.
  • Once logged into PartnerGrants, click on “Opportunity,” then opportunity title “RFP SSAU-2025-003 Ending the HIV Epidemic” and click “Start New Application” to complete an Intent to Apply form. The Intent to Apply form includes a Threshold Certification verifying completion of Step 1 above – state the date the Threshold was submitted.