Release Date
RFP SSAU-2025-002 Aging Services
The City of Austin (City) seeks proposals in response to this Request for Proposals (RFP) from qualified nonprofit organizations or quasi-governmental entities (Offerors) with demonstrated experience in providing mental, physical, and social health services to older adults (ages 65 and older) residing in Austin/Travis County.
RFP Information |
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|---|---|
| Date Issued: | Thursday, April 3, 2025 |
| Intent to Apply Due Date: | Thursday, April 17, 2025 3 PM CST |
| Proposal Due Date: | Thursday, May 1, 2025 3 PM CST |
| Anticipated start date of contracts: | Wednesday, October 1, 2025 |
| Questions regarding the RFP are due on or before: | Thursday, April 24, 2025 3 PM CST |
| Technical assistance requests regarding submission of the RFP in PartnerGrants are due on or before: | Wednesday, April 30, 2025 3 PM CST |
| Questions must be submitted in writing to the Authorized Contact Person or through PartnerGrants |
Authorized Contact Person: Name: Helen Howell Title: Social Services Funding Specialist Senior |
| Questions and Answers will be available: |
In PartnerGrants and here: |
| Optional Pre-Bid Meeting Date(s) and Time(s): |
Pre-bid meeting: Tuesday, April 8, 2025 at 10 AM Office Hours: Thursday, April 10, 2025 at 2 PM |
APH is only accepting proposals through the PartnerGrants database. No paper copies will be accepted.
Interested Offerors must do the following:
Offerors Initial Steps: Registration:
- Confirm that your organization is a registered vendor with the City of Austin.
- To find the City of Austin Vendor Number please visit Austin Finance Online. And search for the organization’s legal name.
- To register to become a potential City of Austin vendor, go to Austin Finance Online. to register or email VendorReg@austintexas.gov
- Be a registered user in the PartnerGrants database. The proposals will be submitted through this web-based system.
- To register, visit the PartnerGrants website and click on “Register Here.” Note that the organization’s City of Austin Vendor number is required to complete registration in PartnerGrants.
Offerors Initial Steps: Pre-Application
- Complete an Annual Agency Threshold Application in the PartnerGrants database.
- This form must be submitted once per 12 months and remains valid for all competitions closing within that time period. The threshold application will be reviewed by APH staff and the offeror will be notified once approved. Offerors should note the submission date for future use
- Once logged into PartnerGrants, click on “Opportunity” and then opportunity title “Annual Agency Threshold Application-Applicants for Funding Start Here” to complete a new threshold application.
- Complete a separate Intent to Apply form for each proposal the offeror plans to submit by the due date identified in Form 1 – Offer Sheet.
- Once logged into PartnerGrants, click on “Opportunity,” then opportunity title “RFP SSAU-2025-002 Aging Services” and click “Start New Application” to complete an Intent to Apply form. The Intent to Apply form includes a Threshold Certification verifying completion of Step 1 above – state the date the Threshold was submitted.
RFP Documents
| Doc No. | File Description | File Type | Date Updated |
|---|---|---|---|
| 1 | Offer Sheet | 4/3/25 | |
| 2 | RFP Proposal | MS Word | 4/3/25 |
| 3 | Program Budget and Narrative | MS Excel | 4/3/25 |
| 4 | COA Certifications & Disclosures | 4/3/25 | |
| A | Annual Agency Threshold Criteria | 4/14/25 edit tax info | |
| B | Solicitation Provisions, Definitions & Instructions | 4/3/25 | |
| C | RFP Scope of Work | 4/24/25 - edit ineligible services info (page 3) | |
| D | APH Client Eligibility Requirements | 4/3/25 | |
| E | Social Services Contract Boilerplate with Standard Exhibits | 4/3/25 | |
| F | Applying for APH-Funded Opportunity in Partnergrants Instructions | 4/3/25 |