City Code Chapter 4-8 (Regulation of Lobbyists) requires a person to register as a lobbyist if the person meets the requirements outlined in §4-8-3.  In addition, a person who meets the registration requirements must file quarterly activity reports, pay the appropriate registration fee(s), and file a Notice of Termination upon termination of lobbying activities. Search for Lobbyists and their Report Information

Next Filing Deadline: January 1 - January 10, 2023 

Registering as an Individual Lobbyist or a Business Entity

Lobbyist Contact Form

To register as a lobbyist or business entity with the City of Austin, you will first need to submit the Lobbyist Contact Form. The Clerk's Office will use the information on this form to create you an account in the E-Filing System. 

Please note that submitting the Contact Form does not mean you are registered with the City of Austin. To complete the registration process, you will need to file a registration report and pay the registration fee through the E-Filing System.

 

E-Filing System

After submitting the contact form, the Clerk's Office will follow up with a login account for the E-Filing System within two business days. An email with account details and password will be sent to the email address listed on the contact form.

Through the E-Filing System, lobbyists and business entities can file registration and quarterly activity reports and pay the required fees.

Please note that creation of the E-Filing account does not mean you are registered with the City of Austin. To complete the registration process, you will need to file a registration report and pay the registration fee.

 

Registration Report & Registration Fee

To complete the registration process, both lobbyists and business entities will need to file a registration report and pay the registration fee. If a lobbyist or business entity has not paid a new registration fee by the 10th day after filing their registration report, the lobbyist or business entity will receive a $50 late fee. A filer can pay their registration fee by credit card online within the E-Filing System, or by cash, check, or money order in-person or by mail.

If a filer wants to pay by cash, check or money order, the filer will need to either mail or hand-deliver the payment to City Hall. The Clerk's Office is open to the public by appointment only. Lobbyists hand-delivering payment should email lobbyists@austintexas.gov to schedule an appointment at least 48 hours in advance. Lobbyists mailing payment should post-mark shipments more than two weeks in advance of the filing deadline to ensure they are able to file timely.

 

Quarterly Activity Reports

Activity Reports for lobbyists AND business entities are due quarterly, even if it is a report of NO activity. If a filer has not filed a report by the filing deadline, they will receive a $50.00 late fee every ten days until the late fee has been paid. If a lobbyist or business entity has nothing to report on their quarterly activity report, the filer can file a Statement of No Additional Information (business entities only) or Statement of No Activity (lobbyists only).

Quarter

 Activity Start Date

 Activity End Date

  Report Due Date

   Q1

   January 1

   March 31

   April 1 - 10

   Q2

   April 1

   June 30

   July 1 - 10

   Q3

   July 1

   September 30

   October 1 -10

   Q4

   October 1

   December 31

   January 1 - 10

 

Annual Registration Fee

On the anniversary of their registration date, a lobbyist or business entity will be required to pay an annual registration fee and file an annual registration report. The filer will not be able to submit their quarterly activity report until all outstanding late fees and registration fees have been paid.

 

Late Fees

When a lobbyist or business entity does not file reports or pay outstanding fees by the given deadline, they will be charged a $50 late fee. Lobbyists are considered late when:

  1. They do not submit their quarterly activity report by the end of the filing window.
  2. They do not pay their new registration fee within 10 days of filing their new registration report.
  3. They have not paid their outstanding late fee(s) by the due date given on the invoice.

The due date for a late fee is 10 days after the date the Lobbyist Coordinator sends notification of the late fee via email. A lobbyist or business entity can receive up to $500 in late fees for each infraction.

Lobbyists and Business Entities will not be able to submit their quarterly activity reports until all outstanding late fees and registration fees have been paid.

 

Paying Fees

Lobbyists and business entities can pay registration or late fees with a credit card through the E-Filing System, or by cash, check, or money order, either in-person or by mail.

The Clerk's Office is open to the public by appointment only. Lobbyists hand-delivering payment should email lobbyists@austintexas.gov to schedule an appointment at least 48 hours in advance.

Lobbyists mailing payment should post-mark shipments more than two weeks in advance of the filing deadline to ensure they are able to file timely.

 

Terminating Registration

To terminate registration with the City of Austin, please contact the Lobbyist Coordinator at lobbyists@austintexas.gov and provide the name(s) of the lobbyist or business entity registration(s) they wish to terminate.

Within two business days, the Lobbyist Coordinator will reach out with next steps. The filer will be required to file a final activity report, containing lobbying activities during the last lobbying quarter.

Once the final activity report has been filed, the lobbyist or business entity will no longer be considered a registered lobbyist or business entity with the City of Austin and, therefore, not be required to file quarterly activity reports or pay their registration anniversary fee to the City Clerk’s Office.

 

Filing a Correction

Corrections for reports filed after June 2021 may be filed via the E-Filing System at any time. If you need to file a correction to a quarterly activity report filed prior to June 2021, please contact the Lobbyist Coordinator at 512-974-2210 or lobbyists@austintexas.gov.

 

General Information and Instruction Guides

 

Department Visitor Log

City Code §4-8-8(C) requires departments to obtain written disclosure of specific information when engaging in face-to-face, scheduled meetings with visitors who meet specific criteria.  Below is a template sign-in sheet provided by the City Clerk to departments - please note City departments may opt to obtain this information by other means and this sign-in sheet is only a template.