HSO Request For Application (RFA) 2026-002 Cold Weather Shelter
2026 RFA HSO Cold Weather Shelter Services
The City of Austin (COA) seeks proposals from qualified operators to maintain year-round operational readiness for Cold Weather Shelter (CWS) events and operationalize three City-owned facilities during activations.
Department: Austin Homeless Strategies and Operations (HSO)
Services Solicited: Cold Weather Shelter
Available Funding: $900,000
| Date Issued: | Tuesday, June 9, 2026 |
| Application Due Date: | Tuesday, July 7, 2026, at 3 PM CST |
| Anticipated Start date of contracts: | October 01, 2026 |
| Questions regarding the RFA are due on or before: | Tuesday, June 30, 2026 at 3 PM CST
|
| Technical Assistance regarding submission of the RFP in Partnergrants are due on or before: | Monday, July 6, 2026, at 2 PM CST |
| Questions must be submitted in writing to the or through Partnergrants. | Authorized Contact: Chinazo Anya |
| Optional Pre-Bid Meeting Dates, Times and Registration Locations: | Thursday, June 11, 2026 at 1 PM CST Registration Required with this link: Pre-Bid Meeting presentation Pre-Bid Meeting attendance |
Interested Offerors must do the following:
Offerors Initial Steps: Registration
- Confirm your organization is a registered vendor with the City of Austin.
- To find the City of Austin Vendor Number please visit Austin Finance Online and search for the organization’s legal name.
- To register to become a potential City of Austin vendor, go to Austin Finance Online or email VendorReg@austintexas.gov to register.
- Be a registered user in the Partnergrants system. The proposals will be submitted through this web-based system.
- To register, visit Partnergrants and click on “Register Here.”
- Note that the organization’s City of Austin Vendor number is required to complete registration in Partnergrants.
RFA Documents
NOTE: The following documents can be found in the Partnergrants database. The Budget and Narrative form below is only a sample. Applicants must use the Excel workbook that is available in Partnergrants.
| Doc No. | File Description | File Type | Date Updated |
|---|---|---|---|
| 1 | Offer Sheet | 6-9-26 | |
| 2 | RFA Application | MS Word | 6-9-26 |
| 3 | Program Budget and Narrative SAMPLE NOTE: For information only - Applicants must use Excel workbook available in Partnergrants for the Application. | 6-9-26 | |
| 4 | COA Certifications & Disclosures | 6-9-26 | |
| A | Solicitation Provisions & Instructions | 6-9-26 | |
| B | RFA Scope of Work | 6-9-26 | |
| C | Social Services Contract Boilerplate | 6-9-26 | |
| D | Standard Exhibit with HMIS Requirements | 6-9-26 | |
| E | Applying for Opportunity in Partnergrants Instructions | 6-9-26 | |
| F | Evaluation Rubric | 6-9-26 |