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Austin Utility Location and Coordination Committee

The Austin Utility Location and Coordination Committee (AULCC) is a group of utility stakeholders. Per Ordinance 14-11-165, this group meets weekly - every Thursday, starting at 2 p.m. - to identify right of way utility conflicts before construction begins. Coordination efforts include construction phasing, sharing of work zones, and finding opportunities for joint trenching. Proper coordination saves projects time, money, and minimizes impacts on infrastructure and the transportation system.

Who needs to attend the AULCC meeting?

AULCC meeting attendance is required if a project meets one of the following conditions:

  • If an excavated area will be 300 feet or greater
  • If an excavated area will be 25 feet or greater AND lies within the Downtown Austin Project Coordination Zone (DAPCZ)
  • If the work will impact the right of way AND is affiliated with a License Agreement

If the excavation project meets the following criteria, then a waiver can be requested at AULCC Waiver:

  • Residential Tap on ASMP 1 or 1
  • Excavation is less that 24" in depth

AULCC Process

  1. Submit a Utility Coordination (UC) application through the ABC Portal.
  2. Pay the application fee.
  3. The project will then be placed on a future AULCC meeting agenda and utility stakeholders will have 14 calendar days to complete their review and provide comments on the project.
  4. Agendas are emailed on Mondays. Comment Reports are emailed on Wednesdays prior to the scheduled AULCC meeting.
  5. Attend the AULCC meeting to discuss comments and potential utility conflicts.

Review the Comment Report before the AULCC meeting to prepare for discussions regarding utility conflicts and coordination. Information may include:

  • Existing utilities
  • Proposed utilities
  • Current and upcoming activities
  • Upcoming special events

UC Resubmittals

Once all items in the Comment Report have been reviewed and addressed, and the plan set has been revised, resubmit the UC. Follow the steps below or see the “How To” guide. 

  1. Log in to the ABC Portal and navigate to My Incomplete Applications.
  2. If the UC case status is Resubmittal Incomplete, select the case and continue the application. Review and update the case information, including the estimated construction dates and project description. Failure to provide current project information may delay processing of resubmittal. If the UC case status is NOT Resubmittal Incomplete, email AskAULCC@austintexas.gov for next steps. (The case status can be found by logging into ABC Portal.)
  3. Upload the revised plan set and submit the application. UC case status will change to Internet Pending.
  4. Resubmittals will be processed and a new review cycle will be opened. Review cycle due dates:
    1. Wednesday for projects working directly with reviewers.
    2. Thursday for projects returning to an AULCC agenda.
  5. For step-by-step instructions, please refer to the Utility Coordination Process Guide. 

Does my Completeness Letter expire?

Initial Completeness Letters are valid for 6 months if the project falls within the DAPCZ, or 1 year if the project falls outside the DAPCZ. If the Completeness Letter expires, then a recertification will be necessary. The recertification will be valid for 6 months for projects within and outside the DAPCZ. 

Submit a Completeness Letter Request using the AULCC Submittal Smartsheet. Include a statement from the Design Engineer that confirms no changes have occurred and attach the plan set.

Request Recertification

How do I update a project contact?

Use the AULCC Smartsheet and select “Update to Project Information” option.

How can I add a contact to pay application fees/invoice?

Email AskAULCC@austintexas.gov to add the contact.

How can I check the status of my UC?

Log into ABC. The status of the case is listed in the status column.

StatusDefinition
ActiveThe UC is active
Admin ClosedIndicates the project has been started and/or completed. Location of utilities has been determined.
Application IncompleteThe application has NOT been submitted.
ClosedThe application was reviewed but not issued (various reasons).
ExpiredThe completeness letter expiration date has passed.
Internet PendingThe application has been submitted and the intake has begun or will begin shortly.
Resubmittal IncompleteUC is pending resubmittal by applicant.