Social Services Funding
Austin Public Health administers over $50 million in City of Austin General Funds as well as approximately $15 million from federal and state funding.
Agreement Documents
Below you will find past funding competitions, standard solicitation documents and standard agreement documents.
The following sections include documents that agencies with active agreements with Austin Public Health may use for reference.
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Funding Competition Information
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All open competitions for Social Services funding can be found on the APH Social Services Competition website.
To receive notifications of Austin Public Health Social Service competitions, please send us an email.
Interested Applicants Start Here
Since APH is only accepting applications in Partnergrants, all Interested Applicants must do the following to get registered in Partnergrants:
1. Confirm that their organization is a registered vendor with the City of Austin.
To find the City of Austin Vendor Number please visit Austin Finance Online and search for the organization’s legal name. To register to become a potential City of Austin vendor, go to Austin Finance Online to register.
2. Be a registered user in the Partnergrants system. The applications will be submitted through this web-based system.
To register, visit the Partnergrants site and click on “Register Here.” Note that the organization’s City of Austin Vendor number is required to complete registration in Partnergrants.
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APH Funded Social Services Agreements
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APH Social Services are divided into issue areas representing community needs.
Funding may be allocated for agreements for issue area specific services that align with City, Departmental, or community priorities. This type of agreement ensures that the framework and coordination efforts outlined in the department or community-level plan are not disrupted. Some examples of issue area specific services:
- Administration and Planning
- Access to Health Services
- Basic Needs and Legal Services
- Behavioral Health
- Capacity Building
- Direct Financial Assistance for Housing Stability
- Early Childhood
- Youth Development
- Food Access and Sustainability
- Health Equity
- HIV Housing and Support Services
- Homeless Services
- Permanent Supportive Housing
- Workforce Development
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Agreement Documents
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Item #
Title and Link
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Homeless Management Information System Requirements (for homeless programs)
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Community Planning Documents
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Item # Title and Link Description 1 City of Austin Strategic Direction 2023 2 Community Health Assessment - Dec 2017 3 Community Health Improvement Plan - Aug 2018 4 Culturally and Linguistically Appropriate Services (CLAS) -
Annual Agency Training Materials
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2021 Agency Training Materials
Item #
Title and Link
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Annual Agency Training PowerPoint – November 2021
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Recording and Reporting Performance for Social Services Agreements
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2020 Agency Training Documents
Item # Title and Link Description 1 Annual Agency Training Powerpoint -Dec 2020 PDF - Includes the entire Powerpoint document 2 2020 Social Services Staff and Contract Assignments PDF - Pictures, contacts and list of contract manager assignments for every Social Service Agreement 3 2021-2022 Contract Timeline PDF - Important Dates and Deadlines for Contractors 4 Insurance Handout PDF - Summary of Insurance Requirements with Instructions 5 Austin Public Health Insurance Requirements PDF - Insurance Requirements for all Contractors 6 2020 Social Services APH Boiler Revisions PDF - Revisions for the Social Services Boilerplate for Agreements 7 Performance Measure Quarterly Performance Report Form PDF - Copy of Performance Measure Quarterly Performance Report Form 8 Performance Measure Quarterly Performance Report Instructions PDF - Performance Measure Quarterly Performance Report Form Instructions 9 Monthly Claims Backup Examples PDF - Examples of what can be submitted for payment requests/claims 10 2021 What to Expect and Documents and Records Required for Remote Monitoring PDF - Provides information about how an remote monitoring is conducted 11 Instructions for Box.com PDF - Instructions for agencies to use Box.com for monitoring
Contract Life Cycle Training Modules
Below are links to Agency training and important instructions for every stop of the contract life cycle.
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1) Applying for APH Competition for Funding
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Item # Title and Link Description 1 Applying for an APH Funded Opportunity in Partnergrants Part 1 - Threshold YouTube video - How to apply for competition in Partnergrants database to complete a Threshold review. 2 Applying for an APH Funded Opportunity Part II Final Application
YouTube video - How to apply for competition in Partnergrants database to complete the Final Application. 3 Applying for APH-Funded Opportunity - Partnergrants Instruction PDF document explaining hwo to apply in Partnergrants. -
2) Agreement Development
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Item #
Title and Link
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3) Contract Management
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Item # Title and Name Description 1 Adding and Removing Users in Partnergrants YouTube video - Provides authorized agency users the ability to remove accounts as organizational personnel changes occur 2 2021 Contract Timeline PDF - Important Dates and Deadlines for Contractors 3 Performance Measure Quarterly Performance Report Form PDF - Copy of Performance Measure Quarterly Performance Report Form 4 Performance Measure Quarterly Performance Report Instructions PDF - Performance Measure Quarterly Performance Report Form Instructions 5 Partnergrants Quarterly Performance Part 1 - Tracking Tool YouTube video - Provides instructions about submitting quarterly performance tracking tool. 6 Partnergrants Quarterly Performance Part 2 YouTube Video - Instructions for submitting quarterly performance in Partnergrants system. 7 Board Certification of Financial Audit or Review Document to be completed by Board of Directors after receiving presentation from Texas Board certified CPA -
4) Contract Monitoring
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Item # Title and Link Description 1 2020 What to Expect and Documents and Records Required for On-site PDF - Provides information about how an on-site monitoring is conducted when the APH monitoring staff come to the agency. 2 2020 What to Expect and Documents and Records Required for Remote On-site PDF - Provides information about how an remote monitoring is conducted. 3 Instructions for Box.com PDF - Instructions for agencies to use Box.com for monitoring. -
5) Contract Close-Out
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Item # Title and Link Description 1 Progress Report and Close Out Reports YouTube Video - Provides information about completing either a Contract Progress or Contract Closeout Report within the PartnerGrants System.