APH Social Services Agreement Resources
Social Services Funding
Austin Public Health administers over $50 million in City of Austin General Funds as well as approximately $75 million from federal and state funding.
Agreement Documents
Below you will find past funding competitions, standard solicitation documents and standard agreement documents.
The following sections include documents that agencies with active agreements with Austin Public Health may use for reference.
All competitions for Social Services funding can be found on the APH Social Services Competition website.
To receive notifications of Austin Public Health Social Service competitions, please send us an email.
Interested Applicants Start Here
APH only accepts applications in Partnergrants. All Interested applicants must register in Partnergrants by following these steps.
1. Confirm that their organization is a registered vendor with the City of Austin.
- To find the City of Austin Vendor Number please visit Austin Finance Online and search for the organization’s legal name.
- To register to become a potential City of Austin vendor, go to Austin Finance Online to register.
2. Visit the Partnergrants site and click on “Register Here.” Note that the organization’s City of Austin Vendor number is required to complete registration.
APH Social Services are divided into issue areas representing community needs.
Funding may be allocated for agreements for issue area specific services that align with City, Departmental, or community priorities. This type of agreement ensures that the framework and coordination efforts outlined in the department or community-level plan are not disrupted. Some examples of issue area specific services:
- Administration and Planning
- Access to Health Services
- Basic Needs and Legal Services
- Behavioral Health
- Capacity Building
- Direct Financial Assistance for Housing Stability
- Early Childhood
- Youth Development
- Food Access and Sustainability
- Health Equity
- HIV Core Medical and Support Services
2025 Agency Training Materials
| Item # | Title and Link |
| 1 | Annual Agency Training PowerPoint Slides - October 2025 |
| 2 | Annual Agency Training Q&A - coming soon |
| 3 | 2025-2026 Contract Timeline - coming soon |
| 4 | Insurance Handouts |
| 5 | Claims Backup Guidance |
| 6 | Recording and Reporting Performance for Social Services Agreements |
| 7 | Monitoring Information: Documents Required, What to Expect |
| 8 | Wage Theft Information |
Contract Life Cycle Training Modules
Below are links to Agency training and important instructions for every stop of the contract life cycle.
| Item # | Title and Link | Description |
| 1 | Applying for an APH Funded Opportunity in Partnergrants Part 1 - Threshold | YouTube video - How to apply for competition in Partnergrants database to complete a Threshold review. |
| 2 | Applying for an APH Funded Opportunity Part II Final Application | YouTube video - How to apply for competition in Partnergrants database to complete the Final Application. |
| 3 | Applying for APH-Funded Opportunity - Partnergrants Instruction | PDF document explaining hwo to apply in Partnergrants. |
| Item # | Title and Link |
|---|---|
| 1 | Vendor Registration Process |
| 2 | Business Plan Outcome Measures |
| 3 | Austin Public Health Insurance Requirements |
| 4 | Affirming Program Exhibits |
| 5 | W9 Form to Submit to Vendor Registration |
| 6 | ACH Form to Set Up Direct Deposit |
| Item # | Title and Name | Description |
| 1 | Adding and Removing Users in Partnergrants | YouTube video - Provides authorized agency users the ability to remove accounts as organizational personnel changes occur |
| 2 | 2023 Contract Timeline | PDF - Important Dates and Deadlines for Contractors |
| 3 | Performance Measure Quarterly Performance Report Combined Tool | PDF - Copy of Performance Measure Quarterly Performance Report Form |
| 4 | Performance Measure Quarterly Performance Report Instructions | PDF - Performance Measure Quarterly Performance Report Form Instructions |
| 5 | Partnergrants Quarterly Performance Part 1 - Tracking Tool | YouTube video - Provides instructions about submitting quarterly performance tracking tool. |
| 6 | Partnergrants Quarterly Performance Part 2 | YouTube Video - Instructions for submitting quarterly performance in Partnergrants system. |
| 7 | Board Certification of Financial Audit or Review | Document to be completed by Board of Directors after receiving presentation from Texas Board certified CPA |
| 8 | Reviewing Mid-Year Spending Plan | How to develop your mid-year spending plan to show how you will spend down the contract by the end date |
| 9 | Audit Extension Process | How to request an extension in your audit/financial review due date |
| 10 | Submitting Agency Administrative Profile and Audit | How to submit the Audit and completing the Agency Administrative Profile |
| Item # | Title and Link | Description |
| 1 | 2020 What to Expect and Documents and Records Required for On-site | PDF - Provides information about how an on-site monitoring is conducted when the APH monitoring staff come to the agency. |
| 2 | 2020 What to Expect and Documents and Records Required for Remote On-site | PDF - Provides information about how an remote monitoring is conducted. |
| 3 | Instructions for Box.com | PDF - Instructions for agencies to use Box.com for monitoring. |
| Item # | Title and Link | Description |
| 1 | Progress Report and Close Out Reports | YouTube Video - Provides information about completing either a Contract Progress or Contract Closeout Report within the PartnerGrants System. |
| 2 | Annual Progress Report Submission Guide | How to develop and submit your annual progress report which is at the end of your contract year |